Procurement Analyst Senior

Company: Maricopa Community College District
Location: Tempe
Posted on: November 16, 2023

Job Description:

Procurement Analyst Senior

Job ID: 319306
Location: District Support Services Cntr
Full/Part Time: Full Time
Regular/Temporary: Regular

Salary Range

$57,950.00 - $75,335.00/annually, DOE

Grade

116

Work Schedule

The standard work schedule will be Monday - Friday 8:00am - 5:00pm during the Academic Year.

7:00am - 6:00pm, Monday-Thursday during the Summer Months

This position offers remote work allowing employees a combination of onsite and work from home options. The expected remote work schedule for this position is:

Work Calendar

12 Months

Maricopa Summary

Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?

Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?

Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges!

About Us

What's Currently Happening at Maricopa

• Many of our campuses have received grant awards through the National Science Foundation to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program).
• Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance
• One of the largest community college systems in the country
• 2020 Healthy Arizona Worksites Program recipient
• Named 19th Best Employer for Women by Forbes
• 2019 No. 42 in Arizona's Best Employers Benefits
  
  The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community.
  
  Benefits & Perks Options:
  • 16 paid observed holidays
  • Arizona State Retirement System (ASRS) & 12% Employee Contribution Match (Pension, Long Term Disability, and Health Insurance)
  • Paid vacation, sick, and personal time (if applicable)
  • Maricopa Employee Store: Perks & Gears (exclusive discounts and offers for Maricopa Community Colleges faculty and staff)
  • $4,000 Annual professional development growth funding (if applicable)
  • Tuition reimbursement for employees and dependents (if applicable)
  • Flexible work schedules
  • Maricopa Employee Health & Wellness Program:
    • Sight-On-Site Eye Care Services
    • Diabetes Empowerment Education Program
    • Mobile On-site Mammography Screenings
    • Employee Assistance Program (EAP)
    • Wondr online program that teaches clinically-proven, healthy habits that lead to less stress, better sleep, weight loss, and more
    • Pre-Retirement Events
    • Public Service Loan Forgiveness (may forgive the remaining balance on a federal student loan made directly by the U.S. Department of Education after qualifying).
    • 10+ Maricopa Affinity Resource Employee Groups (Celebrates diversity, embraces inclusion, and supports employees, students, and community!) Job Summary
      
      The Procurement Analyst Senior has a key role within the organization, reporting directly to the Procurement Director. In this position, they play the crucial role of serving as a subject matter expert in the procurement and negotiation of high-value contracts, purchase orders, change orders, and claims on a district-wide scale. This includes significant responsibilities related to major technology systems. Additionally, they are responsible for overseeing the procurement process for a substantial functional area, which might involve items like furniture, fixtures, and equipment, media advertising, or construction.
      
      This posting requires a cover letter- please ensure a resume AND cover letter are submitted at the time of application to be considered for this role.
      
      Essential Functions
      
      70% Negotiates and procures high-dollar district-wide contracts, purchase orders, change orders and claims for assigned commodities.
      • Drafts invitations to bid, request for proposals and purchase contracts.
      • Procures goods and services of a highly technical nature or as part of a group of assigned commodities, such as media advertising or furniture, fixtures and equipment.
      • Leads cross-functional teams by coordinating procurement activities for assigned commodities.
      • Leads or chairs proposal evaluation processes for major district-wide purchases.
      • Reviews, negotiates, and recommends suppliers based on established policy and prcesses
      • Coordinates procurement activities for assigned commodities 20% Contract Management
        • Expedites contract issue resolution and deliveries of high-dollar, long lead-time equipment.
        • Analyzes contracts; evaluates cost, quality and delivery; and monitors contract compliance. 10% Perform other duties as assigned
          
          Minimum Qualifications
          
          Bachelor's Degree from a regionally accredited institution in business administration or related field and four (4) years of professional-level procurement experience that includes procuring large volume goods and services, facilitating bid processes and negotiating contracts and responsibility for a functional area such as furniture, fixtures and equipment or media appropriate to assignment.
          
          OR
          
          Assciate's Degree from a regionally accredited institution and six (6) years of professional-level procurement experience that includes procuring large volume goods and services, facilitating bid processes and negotiating contracts and responsibility for a functional area such as furniture, fixtures and equipment or media appropriate to assignment.
          
          OR
          
          High School Diploma or GED and eight (8) years of professional-level procurement experience that includes procuring large volume goods and services, facilitating bid processes and negotiating contracts and responsibility for a functional area such as furniture, fixtures and equipment or media appropriate to assignment.
          
          Desired Qualifications
          
          A. Prior experience in a public procurement environment and working knowledge of RFPs, IFBs and other procurement methods.
          
          B. Prior experience interpreting and applying procurement policies and regulations to daily operations and projects.
          
          C. Strong verbal/written communication and interpersonal skills with ability to communicate effectively at all levels of the organization and with outside stakeholders.
          
          D. Ability to work both independently and collaboratively & demonstrate initiative, planning, and time management skills.
          
          E. Prior experience and proficiency with Oracle PeopleSoft Financial Management System and Bonfire Bidding Platform
          
          Special Working Conditions
          • May be required to lift or carry up to 25lbs.
          • May be required to sit for a prolonged period of time; viewing a computer monitor
            How to Apply
            
            Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application. This posting requires a cover letter- please ensure a resume AND cover letter are submitted at the time of application to be considered for this role.
            
            Additional materials will not be accepted after the job posting has closed.
            
            Missing materials or incomplete employment history will not be considered.
            
            Please ensure your materials clearly provide the following information.
            • Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
            • Indicate whether former or current employment is Full-Time or;
            • Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load)
            • Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.
            • Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.
              
              Posting Close Date
              
              Open until filled
              
              First Review: Wednesday, October 25, 2023
              
              Applications received after the review date may not be screened
              
              EEO, Title IX, & Clery Act
              
              Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.
              
              Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."
              
              The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.
              
              The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.
              
              To apply, visit https://jobs.maricopa.edu/psp/MCPAHPRD/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=319306&PostingSeq=1
              
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Keywords: Maricopa Community College District, Tempe , Procurement Analyst Senior, Professions , Tempe, Arizona