Executive Assistant
Company: Maricopa Community College District
Location: Tempe
Posted on: September 24, 2024
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Job Description:
Executive Assistant
Job ID: 320427
Location: Rio Salado Community College
Full/Part Time:
Regular/Temporary: Regular
Hiring Salary Range
$51,558.00 - $67,025.00/annually, DOE
Grade
114
Work Schedule
The standard work schedule will be Monday - Friday 8:00am - 5:00pm
during the Academic Year.
7:00am - 6:00pm during the Summer Months
This position offers remote work allowing employees a combination
of onsite and work from home options. The expected remote work
schedule for this position will be based upon the needs of the
department.
Work Calendar
12 Months
Maricopa Summary
Are you looking for a place to work where you can make a real
difference in the lives of over 200,000 college students every
year?
Would you like to be part of an organization that adds $7.2 billion
dollars to the economy and supports nearly 100,000 jobs in the
fastest growing county in the United States?
Whether you're teaching, working, or learning Make It Happen At
Maricopa County Community Colleges!
About Us
Benefits
The Maricopa County Community College District (MCCCD) is committed
to providing you with a competitive, comprehensive benefits program
that provides the care you and your family need to lead healthy and
productive lives. Our benefits are designed to provide support for
every life stage and lifestyle in our community.
Job Summary
Leads the administrative processes, workflows and office operations
for the executive team at the college. Coordinates administrative
and office details, tasks, and functions ensuring effective and
efficient office operations while maintaining the confidentiality
of a variety of information. The position serves as the first point
of contact. It performs research on complicated matters for
successfully completing responsibilities, including meeting with
internal and external stakeholders, coordinating logistics,
managing and maintaining statistics, and budget administration. May
represent an executive team member on calls, video conferences,
meetings, and events when the executive is unavailable.
Essential Functions
35% - Organizes and manages the day-to-day activities of the
President's Office while collaborating with the senior executive
assistant to ensure efficient and effective business operations;
keeps the executives apprised of office activities, project status,
approaching deadlines, and other initiatives; The position
develops, monitors, and maintains data collection related to
developed programs in collaboration with the senior executive
assistant.
25% - Assist in Planning high-level meetings, conferences, and
events and collaborates with the senior executive assistant to
manage executive team members' projects, special events,
conferences, retreats, etc. Provides interpretation of procedures
and protocols related to the office of the President; manages
schedules and calendars and makes domestic and/or international
travel arrangements. Incumbent prioritizes and manages office
communications and prepares correspondence independently including
material of a confidential nature; serves as the first contact for
most matters related to the executive offices, and acts as the
liaison for the office.
25% - Prepares agenda items and backup materials for meetings;
develops questionnaires; takes and transcribes meeting minutes and
distributes to appropriate personnel. Coordinates communication and
activities with district departments and personnel, educational
institutions, other outside organizations, and the public as
appropriate, and manages information flow. Initiates and answers
telephone calls and screens and directs calls and visitors to
appropriate personnel. Maintains confidential files and records,
including information regarding the board, district, or
controversial matters. Monitors and maintains current financial and
budget information; assists with budget preparation; and manages
funds to balance accounts. Addresses inquiries and issues and
assesses for alternative resolution and guidance. Manages and
maintains the office of the president webpage and program
information and updates content. Develops and delivers
presentations as needed.
15% - Participates in strategic planning. Conducts research to
compile information and data for reports to assist in preparing
statistical and narrative reports. Participates on committees, task
forces, councils and/or other stakeholder groups.
Minimum Qualifications
Bachelor's Degree from a regionally accredited institution and
three (3) years varied and increasingly responsible office and/or
administrative support experience, similar to work described above,
of which a minimum of one (1) year experience includes supporting
an executive level position.
OR
Associate's Degree from a regionally accredited institution and
five (5) years varied and increasingly responsible office and/or
administrative support experience, similar to work described above,
of which a minimum of one (1) year experience includes supporting
an executive level position.
OR
High School Diploma/GED and seven (7) years varied and increasingly
responsible office and/or administrative support experience,
similar to work described above, of which a minimum of one (1) year
experience includes supporting an executive level position.
Desired Qualifications
A. Two (2) years' experience supporting executives in higher
education
B. One (1) year supervision experience
C. Two (2) years organizational planning skills, creativity, and
problem-solving skills
D. Experience maintaining confidential records and demonstrates
experience in preserving confidentiality
Special Working Conditions
Travel to campus during interview/selection process will be at
candidate's own expense. Will be required to travel or be assigned
to all MCCCD locations. May require numerous evenings or weekends.
May require prolonged periods of viewing a computer screen. May be
required to lift or carry up to #25 lbs
Possession of a valid State of Arizona Class D Driver's License is
required; employee must meet district minimum standards regarding
driving:
about/careers/application- information#mvd
OR
(If moving from out of state)
Possession of a valid State Class D Driver's License is required;
employee must meet district minimum standards regarding
driving:
about/careers/application- information#mvd
How to Apply
Applicants are required to submit a cover letter and resume showing
how the applicant meets the minimum and desired qualifications. All
minimum requirements must be met at the time of the
application.
Additional materials will not be accepted after the job posting has
closed.
Missing materials or incomplete employment history will not be
considered.
Please ensure your materials clearly provide the following
information.
Additional guidance can be found .
Posting Close Date
Open until filled
First Review August 15th, 2024
Applications received after the review date may not be screened
EEO, Title IX, & Clery Act
Maricopa County Community College District (MCCCD) will not
discriminate, nor tolerate discrimination in employment or
education, against any applicant, employee, or student because of
race, color, religion, sex, sexual orientation, gender identity,
national origin, citizenship status (including document abuse),
age, disability, veteran status or genetic information.
Title IX of the Education Amendments of 1972, states: "No person in
the United States shall, on the basis of sex, be excluded from
participation in, be denied the benefits of, or be subjected to
discrimination under any education program or activity receiving
Federal financial assistance."
The policy of the MCCCD is to provide an educational, employment,
and business environment free of gender discrimination. Incidents
of misconduct should be reported to the college Title IX
Coordinator, as outlined in policy, contact information is
available at this link Title IX Coordinators. Rio Salado College's
Title IX/504 Coordinator is O.Tafari Osayande, , 480-517-8196.
The Clery Act is a Federal law requiring United States Colleges and
Universities to disclose information about crime on and around
their campuses. Crime reporting data for each of the Maricopa
Community Colleges, as required under the Clery Act, is available
at this link Clery Act.
To apply, visit
jeid-3b5f24d1b00e364199831ce0cf02a960
Keywords: Maricopa Community College District, Tempe , Executive Assistant, Other , Tempe, Arizona
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