Events Coordinator Sr Arizona

Company: Arizona State University
Location: Tempe
Posted on: September 16, 2023

Job Description:

Events Coordinator Sr

Arizona State University

Sch of Civic & Econ Thought

Campus: Tempe

94728BR



Job Description

The School of Civic and Economic Thought and Leadership (SCETL) seeks an Event Coordinator Senior, to provide operational planning and support for The Civic Discourse Project (CDP) and other elements of a very robust public programing agenda for students, faculty, and the community, which is an integral part of the School's mission.

Under general direction, the Event Coordinator Senior will perform all aspects of events related activities, assist in the scheduling and coordination of public and academic events, seminars, and conferences; organize and coordinate activities, functions and programs in accordance with priorities, time limitations, funding limitations or other specifications. Required to maintain a flexible work schedule in order to coordinate and attend evening and weekend events.



Salary Range

$44,100 - $58,000 per year; DOE



Close Date

01-September-2023



Essential Duties

Schedules and coordinates all events for the School of Civic and Economic Thought and Leadership and provides consultative assistance to the Centers in the adaptation of events logistics to achieve desired outcomes.
Works closely with the Associate Director for Public Programs to support the Civic Discourse Project and other programming, from initial planning of events to successful event completion.
Performs tasks related to event coordination including the scheduling of facility and campus services.
Negotiates and prepares rental contracts with event related vendors determining fees and terms of contract; coordinates with SCETL Business Operations Staff.
Works with Anthony travel staff to negotiate and prepare contracts for events held outside ASU and for hotel booking for speakers.
Prepares event budgets in cooperation with the SCETL Business Operations Staff.
Attends events and ensures assigned aspects of events are implemented according to plans.
Maintains records on event activities, progress, or status, and reports on attendee registration data prior to and following the event.
Maintains event calendars, updating as necessary.
Maintains event RSVP lists and tracks attendance; prepares nametags and dinner cards as needed.
Determines technical and/or other special requirements needed for event; determines resources available such as equipment or labor and compares with event requirements
Coordinates event logistics by insuring proper set-up of chairs, turnstiles, tables and other requirements.
Serves as facility representative during events by responding to and resolving emergency situations.
Ensures adequate data entry in event management software to adhere to ASU policies and procedures.
Assists in problem resolution and answers questions; refers to appropriate department when unable to respond.
Provides assistance and information to faculty, staff and outside organization.
Maintains compliance with all ASU event requirements.
Represents university in public relations/liaison capacity on matters relating to events and at department meetings.
Monitors the activities of subordinates. Supervises student workers as needed for event activities.
Complete other duties, as assigned.



Minimum Qualifications

Bachelor's degree in Business Administration or related field AND three years of facility and/or service administration and coordination experience; OR, seven years of progressively responsible experience in facility and/or service administration and coordination; OR, any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.



Desired Qualifications

Master's degree preferred.
Experience in planning and executing both small- and large-scale formal events on and off-site.
Experience in managing concurrent events/projects simultaneously, demonstrating excellent time and project management skills.
Experience using event registration software, such as Aventri.
Knowledge of organizations practices, operations/logistics, including custodial and maintenance operations.
Experience in offering excellent customer service in a fast paced environment to multiple audiences.
Experience in interacting with a variety of campus personnel including staff, faculty, students, and administrators.
Knowledge of budgeting and accounting principles and practices.
Knowledge of supervisory practices and principles.
Skill in public relations and handling complaints.
Experience in work that required excellent attention to detail.
Evidence of effective written/verbal communication skills.
Experience with ASU campus and event management.



Working Environment

Most activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse.
Required to stand for varying lengths of time and walk moderate distances to perform work.
Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.
Ability to clearly communicate to perform essential functions.
Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.
Receive regular review of assignments for adherence to established goals and objectives.



Department Statement

ASU's School of Civic & Economic Thought and Leadership is a nationally unique program to ground the next generation of national and international leaders in great works of civic, economic, political, and moral thought. Transdisciplinary study will be enriched by incorporating ASU's Center for Political Thought and Leadership and Center for the Study of Economic Liberty into the School. A blend of courses, practical leadership experiences, and public forums for debating contemporary issues will prepare students to lead in both civil society and public affairs.

SCETL is one of 19 academic units within the College of Liberal Arts and Sciences, which offers the greatest choice and diversity of studies of any college at Arizona State University, the largest public university in the United States. In addition to top academic programs, award-winning faculty, and state-of-the-art lab and research facilities, the College of Liberal Arts and Sciences offers unique opportunities to explore a vast spectrum of academic disciplines-from science and math to languages and philosophy-that few other colleges and universities can provide. With 13 schools, six departments, three programs, 89 majors, 136 graduate degrees, and over 40 world-class research centers and one-of-a-kind institutes, the College of Liberal Arts and Sciences is redefining liberal arts and sciences education for the 21st century.

For more information please visit https://scetl.asu.edu/



ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.



ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco



Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.



Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.



Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.



ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.



Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.



Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.



Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.



Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.



ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.



Only electronic applications are accepted for this position.



IMPORTANT NOTE: What is the meaning of "equivalent combination" in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor's degree is equal to four years of experience.



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Keywords: Arizona State University, Tempe , Events Coordinator Sr Arizona, Other , Tempe, Arizona