Events Coordinator Sr Arizona
Company: Arizona State University
Posted on: September 16, 2023
Events Coordinator Sr
Arizona State University
Sch of Civic & Econ Thought
The School of Civic and Economic Thought and Leadership (SCETL)
seeks an Event Coordinator Senior, to provide operational planning
and support for The Civic Discourse Project (CDP) and other
elements of a very robust public programing agenda for students,
faculty, and the community, which is an integral part of the
Under general direction, the Event Coordinator Senior will perform
all aspects of events related activities, assist in the scheduling
and coordination of public and academic events, seminars, and
conferences; organize and coordinate activities, functions and
programs in accordance with priorities, time limitations, funding
limitations or other specifications. Required to maintain a
flexible work schedule in order to coordinate and attend evening
and weekend events.
$44,100 - $58,000 per year; DOE
Schedules and coordinates all events for the School of Civic and
Economic Thought and Leadership and provides consultative
assistance to the Centers in the adaptation of events logistics to
achieve desired outcomes.
Works closely with the Associate Director for Public Programs to
support the Civic Discourse Project and other programming, from
initial planning of events to successful event completion.
Performs tasks related to event coordination including the
scheduling of facility and campus services.
Negotiates and prepares rental contracts with event related vendors
determining fees and terms of contract; coordinates with SCETL
Business Operations Staff.
Works with Anthony travel staff to negotiate and prepare contracts
for events held outside ASU and for hotel booking for speakers.
Prepares event budgets in cooperation with the SCETL Business
Attends events and ensures assigned aspects of events are
implemented according to plans.
Maintains records on event activities, progress, or status, and
reports on attendee registration data prior to and following the
Maintains event calendars, updating as necessary.
Maintains event RSVP lists and tracks attendance; prepares nametags
and dinner cards as needed.
Determines technical and/or other special requirements needed for
event; determines resources available such as equipment or labor
and compares with event requirements
Coordinates event logistics by insuring proper set-up of chairs,
turnstiles, tables and other requirements.
Serves as facility representative during events by responding to
and resolving emergency situations.
Ensures adequate data entry in event management software to adhere
to ASU policies and procedures.
Assists in problem resolution and answers questions; refers to
appropriate department when unable to respond.
Provides assistance and information to faculty, staff and outside
Maintains compliance with all ASU event requirements.
Represents university in public relations/liaison capacity on
matters relating to events and at department meetings.
Monitors the activities of subordinates. Supervises student workers
as needed for event activities.
Complete other duties, as assigned.
Bachelor's degree in Business Administration or related field AND
three years of facility and/or service administration and
coordination experience; OR, seven years of progressively
responsible experience in facility and/or service administration
and coordination; OR, any equivalent combination of experience
and/or education from which comparable knowledge, skills and
abilities have been achieved.
Master's degree preferred.
Experience in planning and executing both small- and large-scale
formal events on and off-site.
Experience in managing concurrent events/projects simultaneously,
demonstrating excellent time and project management skills.
Experience using event registration software, such as Aventri.
Knowledge of organizations practices, operations/logistics,
including custodial and maintenance operations.
Experience in offering excellent customer service in a fast paced
environment to multiple audiences.
Experience in interacting with a variety of campus personnel
including staff, faculty, students, and administrators.
Knowledge of budgeting and accounting principles and practices.
Knowledge of supervisory practices and principles.
Skill in public relations and handling complaints.
Experience in work that required excellent attention to detail.
Evidence of effective written/verbal communication skills.
Experience with ASU campus and event management.
Most activities are performed in an environmentally controlled
office setting subject to extended periods of sitting, keyboarding,
and manipulating a computer mouse.
Required to stand for varying lengths of time and walk moderate
distances to perform work.
Frequent bending, reaching, lifting, pushing and pulling up to 25
Ability to clearly communicate to perform essential functions.
Regular use of standard office equipment including, but not limited
to: computer workstation/laptop (keyboard, monitor, mouse),
printer, fax, calculator, copier, telephone and associated
Receive regular review of assignments for adherence to established
goals and objectives.
ASU's School of Civic & Economic Thought and Leadership is a
nationally unique program to ground the next generation of national
and international leaders in great works of civic, economic,
political, and moral thought. Transdisciplinary study will be
enriched by incorporating ASU's Center for Political Thought and
Leadership and Center for the Study of Economic Liberty into the
School. A blend of courses, practical leadership experiences, and
public forums for debating contemporary issues will prepare
students to lead in both civil society and public affairs.
SCETL is one of 19 academic units within the College of Liberal
Arts and Sciences, which offers the greatest choice and diversity
of studies of any college at Arizona State University, the largest
public university in the United States. In addition to top academic
programs, award-winning faculty, and state-of-the-art lab and
research facilities, the College of Liberal Arts and Sciences
offers unique opportunities to explore a vast spectrum of academic
disciplines-from science and math to languages and philosophy-that
few other colleges and universities can provide. With 13 schools,
six departments, three programs, 89 majors, 136 graduate degrees,
and over 40 world-class research centers and one-of-a-kind
institutes, the College of Liberal Arts and Sciences is redefining
liberal arts and sciences education for the 21st century.
For more information please visit https://scetl.asu.edu/
Arizona State University is a new model for American higher
education, an unprecedented combination of academic excellence,
entrepreneurial energy and broad access. This New American
University is a single, unified institution comprising four
differentiated campuses positively impacting the economic, social,
cultural and environmental health of the communities it serves. Its
research is inspired by real world application blurring the
boundaries that traditionally separate academic disciplines. ASU
serves more than 100,000 students in metropolitan Phoenix, Arizona,
the nation's fifth largest city. ASU champions intellectual and
cultural diversity, and welcomes students from all fifty states and
more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit
Arizona State University is a VEVRAA Federal Contractor and an
Equal Opportunity/Affirmative Action Employer. All qualified
applicants will receive consideration for employment without regard
to race, color, religion, sex, sexual orientation, gender identity,
national origin, disability, protected veteran status, or any other
basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety
In compliance with federal law, ASU prepares an annual report on
campus security and fire safety programs and resources. ASU's
Annual Security and Fire Safety Report is available online at
https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may
request a hard copy of the report by contacting the ASU PD at
Relocation Assistance - For information about schools, housing
child resources, neighborhoods, hospitals, community events, and
taxes, visit https://cfo.asu.edu/az-resources.
ASU conducts pre-employment screening which may include
verification of work history, academic credentials, licenses, and
Background Check Statement
ASU conducts pre-employment screening for all positions which
includes a criminal background check, verification of work history,
academic credentials, licenses, and certifications. Employment is
contingent upon successful passing of the background check.
Instructions to Apply
Application deadline is 3:00PM Arizona time on the date
Please include all employment information in month/year format
(e.g., 6/88 to 8/94), job title, job duties and name of employer
for each position.
Resume should clearly illustrate how prior knowledge and experience
meets the Minimum and Desired qualifications of this position.
ASU does not pay for travel expenses associated with interviews,
unless otherwise indicated.
Only electronic applications are accepted for this position.
IMPORTANT NOTE: What is the meaning of "equivalent combination" in
the minimum qualifications? It means one year of higher education
or 24 credit hours, is equal to one year of experience. For
example, a four year Bachelor's degree is equal to four years of
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Keywords: Arizona State University, Tempe , Events Coordinator Sr Arizona, Other , Tempe, Arizona
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