Executive Assistant Senior
Company: Maricopa Community College District
Location: Tempe
Posted on: March 11, 2023
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Job Description:
Executive Assistant Senior
Job ID: 318012
Location: District Support Services Cntr
Full/Part Time: Full Time
Regular/Temporary: Regular
Hiring Salary Range
$56,464 - $73,404/annually DOE
Grade
116
Work Schedule
Monday - Friday, 8am - 5pm
Summer Hours: Monday - Thursday, 7am-6pm
Work Calendar
12 Months
Maricopa Summary
Are you looking for a place to work where you can make a real
difference in the lives of over 200,000 college students every
year?
Would you like to be part of an organization that adds $7.2 billion
dollars to the economy and supports nearly 100,000 jobs in the
fastest growing county in the United States?
Whether you're teaching, working, or learning Make It Happen At
Maricopa County Community Colleges!
About Us
What's Currently Happening at Maricopa
Benefits
The Maricopa County Community College District (MCCCD) is committed
to providing you with a competitive, comprehensive benefits program
that provides the care you and your family need to lead healthy and
productive lives. Our benefits are designed to provide support for
every life stage and lifestyle in our community.
Benefits & Perks Options
Job Summary
The Executive Assistant Senior for External Relations will provide
complex administrative, program and project support for the Vice
Chancellor and the Government Relations Director. The Executive
Assistant Senior's duties will involve a wide variety of diverse,
complex and sensitive/confidential administrative tasks which will
require diplomacy, judgement and initiative. They will provide
operational decision-making guided by policies and procedures while
determining the priority and order in which assignments are
performed, while interpreting guidelines to solve problems. They
should be independently motivated, with the ability to take on
tasks and duties without immediate directions on the behalf of
senior executives they support. The Executive Assistant Senior will
have a high level of responsibility along with using discretion and
maintaining confidentiality in their daily duties. This position
will work with all levels of college and district staff, as well as
community and business leaders.
Essential Functions
30% - Coordinates and provides senior level support for External
Relations, Vice Chancellor and Governmental Relations departments,
including tracking projects within External Relations; Perform
research and analysis related to assigned projects; Assists with
development and implementation of division guidelines, forms,
policies, and procedures as apart of initiatives; Maintains and
updates necessary distribution lists; Coordinates and provides
transactional support related to division operations working
closely with the Fiscal Administration area; Works with sensitive
and confidential information.
25% - Creates reports, presentations, documents, and process flow
charts related to operations, projects and initiatives; Work with
financial management system for procurement, coordinating travel,
expense reports, events.
25% - Works in collaboration with other division, district office
and college leadership administrative coordinators; Maintains Vice
Chancellor and Government Relations Directors calendars; Creates
original correspondence on behalf of External Relations leadership;
Prepares agendas, records minutes of meetings, gathers research and
other materials for meetings and activities.
10% - Interface with the Secretary of State's office regarding
lobbying activities for entire district: Filing quarterly and
annual reports, adding and deleting lobbyists, making sure reports
meet deadline in a timely accurate manner.
10% - Acts on the behalf of the Vice Chancellor and Government
Relations Director to maintain relationships with internal and
external administrators, staff, faculty and organizations along
with lobbyists, community and business partners.
Minimum Qualifications
Bachelor's Degree from a regionally accredited institution in
business administration or related degree and five (5) years varied
and increasingly responsible office secretarial or administrative
office support experience including public contact. A minimum of
two (2) years of experience supporting a senior executive level
manager.
OR
Associate's Degree from a regionally accredited institution and
seven (7) years varied and increasingly responsible office
secretarial or administrative office support experience including
public contact. A minimum of two (2) years of experience supporting
a senior executive level manager.
OR
High School Diploma or GED and nine (9) years varied and
increasingly responsible office secretarial or administrative
office support experience including public contact. A minimum of
two (2) years of experience supporting a senior executive level
manager.
Desired Qualifications
A. Minimum of five (5) years' experience as an executive assistant
or similar position, managing and coordinating multiple executives
and projects, acting as the point of contact for senior level
executives.
B. Five (5) years' experience supporting senior level leadership in
higher education, community or governmental entity or similar
position in a fast-pace environment with changing priorities.
C. Five (5) years' experience in providing problem-solving,
organizational, critical thinking and multitasking skills.
D. Demonstrated ability to communicate effectively and
professionally.
E. Demonstrated experience in discretion and ability to maintain
the confidentiality of communication and documents.
F. Demonstrated experience in taking on tasks and duties without
immediate direction.
G. Possess excellent knowledge of computer/office equipment (MS
Word, Excel, PowerPoint and G-Suite, copy machine, etc).
Special Working Conditions
Special Requirements
Licenses, Registrations, or Certifications: Possession of a valid
Arizona Class D Driver's License may be required for some
assignments.
Preferred: Master's degree preferred
ADA AND OTHER REQUIREMENTS
Positions in this class typically require: fingering, talking,
hearing, seeing and repetitive motions.
Sedentary Work: Exerting up to 10 pounds of force occasionally
and/or a negligible amount of force frequently or constantly to
lift, carry, push, pull or otherwise move objects including the
human body. Sedentary work involves sitting most of the time. Jobs
are sedentary if walking and standing are required only
occasionally and all other sedentary criteria are met.
Working Conditions: Work is routinely performed in an indoor,
office environment.
How to Apply
Applicants are required to submit a cover letter and resume showing
how the applicant meets the minimum and desired qualifications. All
minimum requirements must be met at the time of the
application.
Additional materials will not be accepted after the job posting has
closed.
Missing materials or incomplete employment history will not be
considered.
Please ensure your materials clearly provide the following
information.
Posting Close Date
First Review February 14, 2023
Open until filled
Applications received after the first review may not be
considered.
EEO Information
Maricopa County Community College District (MCCCD) will not
discriminate, nor tolerate discrimination in employment or
education, against any applicant, employee, or student because of
race, color, religion, sex, sexual orientation, gender identity,
national origin, citizenship status (including document abuse),
age, disability, veteran status or genetic information.
Title IX
Title IX of the Education Amendments of 1972, states: "No person in
the United States shall, on the basis of sex, be excluded from
participation in, be denied the benefits of, or be subjected to
discrimination under any education program or activity receiving
Federal financial assistance."
The policy of the MCCCD is to provide an educational, employment,
and business environment free of gender discrimination. Incidents
of misconduct should be reported to the college Title IX
Coordinator, as outlined in policy, contact information is
available at this link Title IX Coordinators.
Clery Act
The Clery Act is a Federal law requiring United States Colleges and
Universities to disclose information about crime on and around
their campuses. Crime reporting data for each of the Maricopa
Community Colleges, as required under the Clery Act, is available
at this link Clery Act.
To apply, visit
https://jobs.maricopa.edu/psp/MCPAHPRD/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=318012&PostingSeq=1
jeid-593d045aeca7ca4599861a561ea1eb3f
Keywords: Maricopa Community College District, Tempe , Executive Assistant Senior, Other , Tempe, Arizona
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