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Executive Assistant Senior

Company: Maricopa Community College District
Location: Tempe
Posted on: March 11, 2023

Job Description:

Executive Assistant Senior

Job ID: 318012
Location: District Support Services Cntr
Full/Part Time: Full Time
Regular/Temporary: Regular

Hiring Salary Range

$56,464 - $73,404/annually DOE



Work Schedule

Monday - Friday, 8am - 5pm
Summer Hours: Monday - Thursday, 7am-6pm

Work Calendar

12 Months

Maricopa Summary

Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?

Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?

Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges!

About Us

What's Currently Happening at Maricopa

  • Many of our campuses have received grant awards through the National Science Foundation to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program).
  • Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance
  • One of the largest community college systems in the country
  • 2020 Healthy Arizona Worksites Program recipient
  • Named 19th Best Employer for Women by Forbes
  • 2019 No. 42 in Arizona's Best Employers


    The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community.

    Benefits & Perks Options
    • Paid observed federal holidays & additional paid time off throughout the year
    • Arizona State Retirement System (ASRS) & 12% Employee Contribution Match
    • Paid vacation, sick, and personal time (if applicable)
    • Multiple health and dental insurance coverage plans
    • Virtual: Reach a doctor 24/7
    • Flexible Spending Accounts (FSA)
    • Maricopa Perks & Gears Discount Program
    • Employee assistance program (EAP)
    • $4,000 Annual professional development growth funding (if applicable)
    • Tuition reimbursement for employee and dependents (if applicable)
    • Revised summer work schedule
    • Maricopa Employee Health & Wellness Program
    • Employee recognition opportunities
    • Public Service Loan Forgiveness

      Job Summary

      The Executive Assistant Senior for External Relations will provide complex administrative, program and project support for the Vice Chancellor and the Government Relations Director. The Executive Assistant Senior's duties will involve a wide variety of diverse, complex and sensitive/confidential administrative tasks which will require diplomacy, judgement and initiative. They will provide operational decision-making guided by policies and procedures while determining the priority and order in which assignments are performed, while interpreting guidelines to solve problems. They should be independently motivated, with the ability to take on tasks and duties without immediate directions on the behalf of senior executives they support. The Executive Assistant Senior will have a high level of responsibility along with using discretion and maintaining confidentiality in their daily duties. This position will work with all levels of college and district staff, as well as community and business leaders.

      Essential Functions

      30% - Coordinates and provides senior level support for External Relations, Vice Chancellor and Governmental Relations departments, including tracking projects within External Relations; Perform research and analysis related to assigned projects; Assists with development and implementation of division guidelines, forms, policies, and procedures as apart of initiatives; Maintains and updates necessary distribution lists; Coordinates and provides transactional support related to division operations working closely with the Fiscal Administration area; Works with sensitive and confidential information.

      25% - Creates reports, presentations, documents, and process flow charts related to operations, projects and initiatives; Work with financial management system for procurement, coordinating travel, expense reports, events.

      25% - Works in collaboration with other division, district office and college leadership administrative coordinators; Maintains Vice Chancellor and Government Relations Directors calendars; Creates original correspondence on behalf of External Relations leadership; Prepares agendas, records minutes of meetings, gathers research and other materials for meetings and activities.

      10% - Interface with the Secretary of State's office regarding lobbying activities for entire district: Filing quarterly and annual reports, adding and deleting lobbyists, making sure reports meet deadline in a timely accurate manner.

      10% - Acts on the behalf of the Vice Chancellor and Government Relations Director to maintain relationships with internal and external administrators, staff, faculty and organizations along with lobbyists, community and business partners.

      Minimum Qualifications

      Bachelor's Degree from a regionally accredited institution in business administration or related degree and five (5) years varied and increasingly responsible office secretarial or administrative office support experience including public contact. A minimum of two (2) years of experience supporting a senior executive level manager.


      Associate's Degree from a regionally accredited institution and seven (7) years varied and increasingly responsible office secretarial or administrative office support experience including public contact. A minimum of two (2) years of experience supporting a senior executive level manager.


      High School Diploma or GED and nine (9) years varied and increasingly responsible office secretarial or administrative office support experience including public contact. A minimum of two (2) years of experience supporting a senior executive level manager.

      Desired Qualifications

      A. Minimum of five (5) years' experience as an executive assistant or similar position, managing and coordinating multiple executives and projects, acting as the point of contact for senior level executives.

      B. Five (5) years' experience supporting senior level leadership in higher education, community or governmental entity or similar position in a fast-pace environment with changing priorities.

      C. Five (5) years' experience in providing problem-solving, organizational, critical thinking and multitasking skills.

      D. Demonstrated ability to communicate effectively and professionally.

      E. Demonstrated experience in discretion and ability to maintain the confidentiality of communication and documents.

      F. Demonstrated experience in taking on tasks and duties without immediate direction.

      G. Possess excellent knowledge of computer/office equipment (MS Word, Excel, PowerPoint and G-Suite, copy machine, etc).

      Special Working Conditions

      Special Requirements

      Licenses, Registrations, or Certifications: Possession of a valid Arizona Class D Driver's License may be required for some assignments.

      Preferred: Master's degree preferred


      Positions in this class typically require: fingering, talking, hearing, seeing and repetitive motions.

      Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

      Working Conditions: Work is routinely performed in an indoor, office environment.

      How to Apply

      Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.

      Additional materials will not be accepted after the job posting has closed.

      Missing materials or incomplete employment history will not be considered.

      Please ensure your materials clearly provide the following information.
      • Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
      • Indicate whether former or current employment is Full-Time or;
      • Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load)
      • Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.
      • Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.

        Posting Close Date

        First Review February 14, 2023

        Open until filled

        Applications received after the first review may not be considered.

        EEO Information

        Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

        Title IX

        Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

        The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.

        Clery Act

        The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.

        To apply, visit https://jobs.maricopa.edu/psp/MCPAHPRD/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=318012&PostingSeq=1


Keywords: Maricopa Community College District, Tempe , Executive Assistant Senior, Other , Tempe, Arizona

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