COORDINATOR, OPERATIONS - ASU Phoenix Campus

Company: Arizona State University
Location: Tempe
Posted on: June 17, 2022

Job Description:

Coordinator, OperationsArizona State UniversityDepartment: Center for the Future of ArizonaCampus: Downtown PhoenixReq ID# 79974BRJob DescriptionThe Center for the Future of Arizona (CFA) seeks a Coordinator, Operations to provide professional-level support for our portfolio of initiatives spanning education, workforce, and civic health. The successful candidate will be highly organized and detail-oriented, tech savvy, an excellent communicator, resourceful, a self-starter, able to coordinate diverse tasks simultaneously and autonomously, and willing to go the extra mile. This opportunity is great for candidates interested in growing a career in nonprofits and will play a critical role in ensuring the organization achieves its mission to bring Arizonans together to create a stronger and brighter future for the state.The Coordinator, Operations is responsible for coordinating logistics for CFA programs, including scheduling and organizing program events across the state, providing on-site support for program events, and coordinating communications to program partners. This position will also provide administrative support to CFA's Executive Vice President, including scheduling, drafting communications, and building professional relationships with a network of CFA stakeholders across the Arizona.The ideal candidate is:Mission-driven with a passion for working with Arizona communities and leaders to solve public problemsDetail-oriented with an ability to effectively manage multiple tasks and prioritiesComfortable working both independently and collaboratively, ready to work with a team to solve problemsInterested in developing knowledge, experience, and relationships across the Arizona education, nonprofit, and policymaking landscapeThis position reports to the Director, Operations and works collaboratively with other members and affiliates of the organization.Full-Time/Part-Time: Full-TimeSalary Range: $40,000 - 50,000 per year; DOEClose Date: 22-June-2022Essential DutiesCoordinate logistics for special events and meetings (in Phoenix and around the state): procure space, catering and supplies; coordinate on- site support (set-up, registration, technology, tear-down); prepare and distribute materials; coordinate post-event follow-up.Communicate event details to program partners; manage event registration, track engagement, and run reports utilizing web-based tools such as Eventbrite, Salesforce, and Microsoft Office 365.Work collaboratively with other program and operations staff to set-up, support and break-down organization-wide events as requested.Track, maintain, and organize program supplies.Develop and maintain trusted working relationships with internal and external partners.Provide administrative support for the Executive Vice President with professionalism, attention to detail, tact, and sound judgment.Schedule and/or coordinate multi-party meetings for the Executive Vice President and program directors; maintain calendars as requested.Gather information and draft documents, communications, and other materials for the Executive Vice President as directed.Compile and prepare background material and agendas related to the Executive Vice President's meetings, events and travel; share and follow-up as appropriate.Prepare financial documents such as payment requests, mileage reimbursements, and credit card reconciliations.Manage the meeting spaces and common areas in the CFA's office, and prepare spaces for meetings with external partners.Minimum QualificationsBachelor's degree in a field appropriate to the area of assignment AND three (3) years of related experience; OR, Any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.Desired QualificationsExperience planning or coordinating events.Experience contributing to cultivating a welcoming, inclusive and equitable workplace.Evidence of effective communication skills.Experience being a self-starter, able to work independently and collaboratively.Evidence of effectively managing multiple streams of work concurrently.Experience in relationship building with a sincere commitment to work collaboratively with all internal and external partners.Experience in Microsoft Office (PowerPoint, Word, Excel, Outlook) and Salesforce (or other CRM applications).Working EnvironmentActivities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse; staff may choose to work remotely 2-3 days a week.On-site event support is performed at meeting spaces across the Phoenix metro area and across the state.Required to stand for varying lengths of time.Occasional bending, reaching, lifting, pushing and pulling up to 20 pounds.In-state travel at 10% to support regional program events; involving operation of a motor vehicle, must have access to an automobile, have and maintain a valid Arizona driver's license.Applicant must have or apply for a valid Arizona Fingerprint Clearance Card within 30 days of start date.Department StatementThe Center for the Future of Arizona (CFA) brings Arizonans together to create a stronger and brighter future for our state. CFA listens to Arizonans to learn what matters most to them, shares trusted data about how Arizona is doing, brings critical issues to public attention, and works with communities and leaders to solve public problems. CFA works across the full spectrum of important issue areas and has deep and ongoing work in education, workforce and civic participation, recognizing how central these are to a bright and prosperous future for our state. A self-defined "do tank," CFA is data-based, action-oriented and committed to advancing prosperity, quality of life and opportunity for all Arizonans. For more information about CFA and our current efforts, please visit www.arizonafuture.org.The Center for the Future of Arizona is a 501(c)3 non-profit organization, supported by public and private donors and organizations from across Arizona and throughout the country.ASU StatementArizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobaccoArizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.Employment Verification StatementASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.Background Check StatementASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.Instructions to ApplyApplication deadline is 3:00PM Arizona time on the date indicated.Only electronic applications are accepted for this position.To apply, please go to www.asu.edu/asujobs/ (See Req ID# 79974BR), or go directly to: https://sjobs.brassring.com/TGnewUI/Search/Home/Home?partnerid=25620&siteid=5494#jobDetails=4549188_5494

Keywords: Arizona State University, Tempe , COORDINATOR, OPERATIONS - ASU Phoenix Campus, Other , Tempe, Arizona