Facilities Services Assistant II - 22-00010
Company: Infinity Consulting Solutions
Posted on: January 12, 2022
Facilities Services Assistant II
10 Month Contract, Potential to Extend or Convert
The role as a Facilities Services Assistant you will serve as a key
resource for internal and external clients and will perform a
combination of the following tasks, based on specific location
requirements: pantry and print area stocking and maintenance;
shipping and receiving of computer equipment and other business
related product; assisting in office workstation moves; responding
to facilities-related issues (e.g. lighting, HVAC, furniture
repairs, etc.); ensuring conference/meeting rooms are set up,
audio-visual equipment functioning and catering needs for meetings
are met; collection and delivery of mail, office supplies;
providing backup reception support; miscellaneous other duties. You
are expected to work as a team player in achieving practice
objectives and meeting defined service level targets.
Monitor the local Facilities Services mailbox and respond promptly
to inquires as directed by the Facilities Services Manager.
Help to maintain the overall cleanliness and order/organization of
the office space.
Package and ship computer equipment to remote contractors and
receive return shipments. Assist IT in unpacking, sorting, and
cleaning returned equipment.
Ensure office equipment is properly maintained.
Work with building management, office management, Corporate Real
Estate, and outside vendors to arrange for repairs and maintenance
relative to office furnishings, fixtures, equipment, space, and
Support maintenance of local asset inventory listings.
Support maintenance of up-to-date floor plans.
Assist with the coordination of workstation moves and other space
adjustments to meet business needs.
Support Corporate Real Estate activities as necessary.
Reception backup: Perform all duties related to the reception
including call and visitor handling. Meet, greet, and announce
visitors in a professional manner. Ensure visitors are identified
in accordance with security procedures and are given necessary
Conference/Meeting Room Setup and Catering: Ensure conference rooms
and meeting rooms are stocked with equipment and/or refreshments
daily, as required. Organize catered meals and provision of special
equipment, as required. Perform daily maintenance and inventory of
basic meeting room equipment such as speaker phones, tables and
chairs, projector screens, lighting, and heating/air conditioning.
Proactively ensure that excellent housekeeping standards are
maintained in conference/meeting rooms. Communicate and liaise
regularly with associates booking conference rooms to verify
requirements and expedite changes. Develop and maintain strong
relationships with caterers and local vendors.
New Hire and Other HR-Task-Related Support: Assist with the
onboarding of new associates. Provide an updated new hire packet,
organize for PC equipment, set up the desk/office, guide a tour of
the new work area and office space, provide security access card to
building and office space. Ensure correct federal and local
government posters and binders are displayed Miscellaneous
Support: Perform other Facilities Services duties as directed by
the Facilities Manager.
2+ years of experience in a professional office or call
center environment providing general office support.
Relevant experience in printing and production.
Exceptional customer service skills.
Strong interpersonal skills, and the ability to deal professionally
with clients, vendors, and associates on the phone and in
Professional demeanor and appearance.
Strong organizational skills, with demonstrated ability to
multi-task and prioritize effectively.
A strong focus on detail and accuracy of work.
Ability to adapt to different people, situations and changing
priorities with grace and flexibility as well as demonstrating an
appropriate sense of urgency.
Reliable and punctual.
Strong time management skills.
Ability to communicate openly and effectively both verbally and in
writing in business standard English and in local language as
Basic knowledge of Microsoft Office suite and Outlook.
Knowledge of AV equipment and limited technology in a meeting
Heaving lifting may be required (30lbs).
May require additional time commitment outside of normal business
High School diploma, certificate, or official equivalent.
Keywords: Infinity Consulting Solutions, Tempe , Facilities Services Assistant II - 22-00010, Other , Tempe, Arizona
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