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Facilities Services Assistant II

Company: Infojini Inc
Location: Tempe
Posted on: November 23, 2021

Job Description:

PERFORMANCE OBJECTIVES Facilities Support:

  • Monitor the local Facilities Services mailbox and respond promptly to inquires as directed by the Facilities Services Manager.
  • Help to maintain the overall cleanliness and order/organization of the office space.
  • Ensure office equipment is properly maintained.
  • Work with building management, office management, Corporate Real Estate and outside vendors to arrange for repairs and maintenance relative to office furnishings, fixtures, equipment, space, and services.
  • Support maintenance of local asset inventory listings.
  • Support maintenance of up-to-date floor plans.
  • Assist with the coordination of workstation moves and other space adjustments to meet business needs.
  • Support Corporate Real Estate activities as necessary. Reception backup:
    • Perform all duties related to the reception including call and visitor handling. Meet, greet and announce visitors in a professional manner.
    • Ensure visitors are identified in accordance with security procedures, and are given necessary safety information. Conference/Meeting Room Setup and Catering:
      • Ensure conference rooms and meeting rooms are stocked with equipment and/or refreshments daily, as required.
      • Organize catered meals and provision of special equipment, as required.
      • Perform daily maintenance and inventory of basic meeting room equipment such as speaker phones, tables and chairs, projector screens, lighting and heating/air conditioning.
      • Proactively ensure that excellent housekeeping standards are maintained in conference/meeting rooms.
      • Communicate and liaise regularly with associates booking conference rooms to verify requirements and expedite changes.
      • Develop and maintain strong relationships with caterers and local vendors. New Hire and Other HR-Task-Related Support:
        • Assist with the onboarding of new associates.
        • Provide an updated new hire packet, organize for PC equipment, set up the desk/office, guide a tour of the new work area and office space, provide security access card to building and office space.
        • Ensure correct federal and local government posters and binders are displayed Miscellaneous Support:
          • Perform other Facilities Services duties as directed by the Facilities Manager. The Requirements:
            • 2 years of experience in a professional office environment providing general office support.
            • Relevant experience in printing and production.
            • Exceptional customer service skills.
            • Strong interpersonal skills, and the ability to deal professionally with clients, vendors and associates on the phone and in person.
            • Professional demeanor and appearance.
            • Ability to adapt to different people, situations and changing priorities with grace and flexibility as well as demonstrating an appropriate sense of urgency.
            • Reliable and punctual? Strong organizational skills, with demonstrated ability to multi-task and prioritize effectively.
            • A strong focus on detail and accuracy of work.
            • Strong time management skills.
            • Ability to communicate openly and effectively both verbally and in writing in business standard English and in local language as appropriate.
            • Basic knowledge of Microsoft Office suite and Outlook .
            • Knowledge of AV equipment and limited technology in a meeting environment.
            • Heaving lifting may be required (30lbs).
            • May require additional time commitment outside of normal business hours.
            • High School diploma, certificate or official equivalent.

Keywords: Infojini Inc, Tempe , Facilities Services Assistant II, Other , Tempe, Arizona

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