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Executive Assistant

Company: Millipore Corporation
Location: Tempe
Posted on: November 19, 2021

Job Description:

A career with EMD Electronics is an ongoing journey of discovery: our 58,000 people are shaping how the world lives, works and plays through next generation advancements in Healthcare, Life Science and Electronics. For more than 350 years and across the world we have passionately pursued our curiosity to find novel and vibrant ways of enhancing the lives of others. EMD Electronics is a business of Merck KGaA, Darmstadt, Germany.Everything we do in EMD Electronics is to help us deliver on our purpose of being the company behind the companies, advancing digital living. We are dedicated to being the trusted supplier of high-tech materials, services and specialty chemicals for the electronics, automotive and cosmetics industries. We foster a global collaborative organization made up of individuals who have the passion to win, obsess about the customer, are relentlessly curious and act with urgency. Together, we push the boundaries of science to make more possible for our customers.--Your role:EMD Electronics is seeking an experienced Executive--Assistant--to support the executive team at our Tempe, AZ Corporate headquarters.----The Executive Assistant will work very proactively and independently, often without supervision. You will be required to multi-task and demonstrate an in-depth understanding of the requirements of a legal and finance executive assistant including handling of confidential information, interfacing with senior level individuals both inside and outside the firm and demonstrate sound judgment. Proven organizational and communication skills are required.----The successful applicant should possess excellent organizational skills and take the initiative to use resources and contacts both within the Company and outside to complete tasks. Successful applicant must be

  • Extensive travel scheduling and detailed calendar work for the executives including scheduling and administration of numerous reoccurring meetings
    • Interact with the senior executives and executive level individuals at customers, suppliers and other service providers, and local government officials.--Complete administrative duties for leadership team and other direct reports. (Meeting and event planning; booking domestic and international travel; managing international travel requirements including obtaining visas and passports
    • Maintain group distribution lists
    • Organizing and managing the business filing and management system.
    • Preparing expense reports
    • Managing interfaces with outside organizations including industry and professional organizations
    • Prepare and post periodic communication materials for the Board of Directors
    • Prepare monthly and quarterly communications to various departments
    • Manage and support various programs and projects as assigned, either conducted independently or within a group setting; identifies resource needs; develops action plans, procedures, and timelines for achieving program or project objectives
    • Assist in daily schedule needs------Who you are:Minimum qualifications:
      • High School Diploma or GED equivalent
      • 3+ years administrative support experience
      • 1+ years--- experience with travel scheduling and detailed calendar work for the executives including scheduling and administration of numerous reoccurring meetings
      • 1+ years--- experience preparing monthly and quarterly internal communications Preferred qualifications:
        • Bachelor---s Degree
        • Proficient in all aspects of Microsoft Office Applications
        • Knowledgeable of passport and VISA procedures
        • Outstanding communication and organizational skills
        • Professional and display a high level of integrity, discretion, and confidentiality
        • Proficient in Microsoft Office Suite with particular emphasis on Word, Excel & PowerPoint
        • Willingness to learn new software and technology skills is critical
        • Strong attention to detail
        • Demonstrate a work history of executive supportWhat we offer: With us, there are always opportunities to break new ground. We empower you to fulfil your ambitions, and our diverse businesses offer various career moves to seek new horizons. We trust you with responsibility early on and support you to draw your own career map that is responsive to your aspirations and priorities in life. Join us and bring your curiosity to life!Curious? Apply and find more information at https://jobs.vibrantm.comThe Company is an Equal Employment Opportunity employer. No employee or applicant for employment will be discriminated against on the basis of race, color, religion, age, sex, sexual orientation, national origin, ancestry, disability, military or veteran status, genetic information, gender identity, transgender status, marital status, or any other classification protected by applicable federal, state, or local law. --This policy of Equal Employment Opportunity applies to all policies and programs relating to recruitment and hiring, promotion, compensation, benefits, discipline, termination, and all other terms and conditions of employment. Any applicant or employee who believes they have been discriminated against by the Company or anyone acting on behalf of the Company must report any concerns to their Human Resources Business Partner, Legal, or Compliance immediately. The Company will not retaliate against any individual because they made a good faith report of discrimination.

Keywords: Millipore Corporation, Tempe , Executive Assistant, Other , Tempe, Arizona

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