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Administrative Assoc

Company: Arizona State University
Location: Tempe
Posted on: June 6, 2021

Job Description:

Job Description

Provides administrative support to supervisor, Director and professional staff in areas such as maintaining calendars, scheduling appointments, and maintaining record-keeping systems; develops and maintains databases and/or spreadsheets; prepares special and recurring reports containing specialized or sensitive information. Supports the ACASI program with outreach initiatives, building connections with stakeholders, and managing social media. Orders supplies, furniture, equipment and/or textbooks in accordance with department guidelines; authorizes/approves expenditures or actions for administrative and operational need which may requires high level signatures. Provides office operations support such as preparing and composing confidential correspondence on own initiative, receiving and screening telephone calls and visitors as well as screening and prioritizing mail. Executes and coordinates office operations such as office moves, meetings, conferences, training, workshops, and/or special events; coordinates building an equipment maintenance requests; maintains keys and key log for department. Responds to inquiries by providing information requiring comprehensive knowledge of university policies and procedures; interprets administrative decisions and policies to other staff. Prioritizes and arranges meetings, conferences, and appointments for supervisor and professional staff; makes all necessary travel arrangements and itineraries; prepares and files travel authorization and travel vouchers for supervisor, staff, and/or guest lecturers; determines and prepares background materials as needed. Serves as liaison to faculty, staff, students, alumni and the general public in facilitating university programs, requests for information or complaints. Performs other administrative duties as assigned

Minimum Qualifications

Bachelor's degree in Business or in a field pertinent to work unit and one (1) year of directly related administrative experience; OR, any equivalent combination of experience and/or education from which comparable knowledge, skills, and abilities have been achieved.

Keywords: Arizona State University, Tempe , Administrative Assoc, Other , Tempe, Arizona

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