Company: Arizona State University
Posted on: June 6, 2021
Provides administrative support to supervisor, Director and
professional staff in areas such as maintaining calendars,
scheduling appointments, and maintaining record-keeping systems;
develops and maintains databases and/or spreadsheets; prepares
special and recurring reports containing specialized or sensitive
information. Supports the ACASI program with outreach initiatives,
building connections with stakeholders, and managing social media.
Orders supplies, furniture, equipment and/or textbooks in
accordance with department guidelines; authorizes/approves
expenditures or actions for administrative and operational need
which may requires high level signatures. Provides office
operations support such as preparing and composing confidential
correspondence on own initiative, receiving and screening telephone
calls and visitors as well as screening and prioritizing mail.
Executes and coordinates office operations such as office moves,
meetings, conferences, training, workshops, and/or special events;
coordinates building an equipment maintenance requests; maintains
keys and key log for department. Responds to inquiries by providing
information requiring comprehensive knowledge of university
policies and procedures; interprets administrative decisions and
policies to other staff. Prioritizes and arranges meetings,
conferences, and appointments for supervisor and professional
staff; makes all necessary travel arrangements and itineraries;
prepares and files travel authorization and travel vouchers for
supervisor, staff, and/or guest lecturers; determines and prepares
background materials as needed. Serves as liaison to faculty,
staff, students, alumni and the general public in facilitating
university programs, requests for information or complaints.
Performs other administrative duties as assigned
Bachelor's degree in Business or in a field pertinent to work
unit and one (1) year of directly related administrative
experience; OR, any equivalent combination of experience and/or
education from which comparable knowledge, skills, and abilities
have been achieved.
Keywords: Arizona State University, Tempe , Administrative Assoc, Other , Tempe, Arizona
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