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Legal Administrative Assistant

Company: Caritas Law Group, P.C.
Location: Tempe
Posted on: November 19, 2021

Job Description:

We are a boutique corporate and tax law firm. Our firm exclusively represents nonprofit, tax-exempt, and socially responsible companies. We are seeking an administrative assistant to join our team.
The ideal candidate is friendly and welcoming, and someone who values client service as much as we do. We are looking for someone with front office experience. This is a great opportunity to continue learning skills for a lasting and fulfilling career.The administrative assistant is to perform all administrative and logistical tasks including:
-- Greeting clients;-- Reviewing voice mails and messages,-- Responding to or disseminating messages accordingly;-- Scheduling appointments and confirming meetings;-- Calendaring deadlines;-- Scanning and organizing online and paper files;-- Processing mail;-- Opening and closing files;-- Preparing correspondence;-- Entering information into client database and case management software;-- Preparing first drafts of legal documents using drafting software or templates;-- Pulling client files for scheduled appointments/conferences;-- Filing corporate documents with Arizona Corporation Commission, the Internal Revenue Service, and other state agencies (will train);-- Arranging for publication when necessary;-- Preparing corporate minute books;-- Assistance with billing and collections; and-- Exploring and seizing opportunities to add value to the position.
Benefits available after 90 days of employment include generous PTO, health/dental/vision insurance, SIMPLE IRA, bonus program, among others.
RequirementsBeyond having the skills required by the position, we are intent on finding someone who is aligned with our high-energy, positive culture. Our clients are primarily nonprofits, philanthropists, and social entrepreneurs, therefore, a successful applicant will have an interest in and commitment to diversity, equity, inclusion, and social impact. The ideal candidate will possess the following characteristics:-- Some college coursework and/or paralegal certificate preferred-- Exemplary customer service and phone skills-- Proficient in Microsoft Office products-- Proficient in Gmail and Google Apps-- Experience with, or willingness to learn, cloud-based apps such as Clio, Dropbox, drafting and project management software-- Type 50+ wpm -- Understanding of the confidential nature of our work-- Strong work ethic/self-starter-- Reliable attendance, including punctuality-- Highly organized-- Detail-oriented-- Ability to follow procedures-- Excellent writing skills-- Ability to multi-task and complete assigned tasks in an efficient and timely manner-- Desirous of having a positive impact on our community, especially with respect to those who have historically been marginalizedThis is an on-site, front office, client-facing position and therefore requires full vaccination against Covid-19.

We ask you to send the following as separate attachments to to apply. Applications improperly submitted will not be considered.
1. Resume (no more than 1 page) [save as lastname.firstname.resume] 2. Please take the free strengths test at: Include a copy of the results in PDF format. [save as lastname.firstname.strengths]3. Two professional references [save as lastname.firstname.references]4. In 100 words or less, explain why you would be a good addition to our firm. In the last sentence, tell us when you are available to start.5. Times New Roman, 12pt font, double spaced, 1 inch margins [save as lastname.firstname.statement]
We look forward to hearing from you!

Job Information

  • Tempe, Arizona, United States
  • Position Title: Administrative Assistant
  • Company Name: Caritas Law Group, PC
  • Area of Focus: Legal Assistance
  • Job Function: Office - Admin/Clerical
  • Entry Level: Yes
  • Job Type: Full-Time
  • Job Duration: Indefinite
  • Min Education: Associates Degree
  • Min Experience: None
  • Required Travel: 0-10%
  • Salary: $35,500.00 - $45,500.00 (Yearly Salary)

Keywords: Caritas Law Group, P.C., Tempe , Legal Administrative Assistant, Legal , Tempe, Arizona

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