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Department HR Specialist

Company: Arizona State University
Location: Tempe
Posted on: February 12, 2024

Job Description:

Job Description

The Ira A Fulton Schools of Engineering Office of Academic and Student Affairs (FSE ASA) is seeking a highly motivated, outgoing, and dynamic Human Resources Specialist to perform professional HR functions in a high-paced and complex environment. These functions include but are not limited to maintenance and retention of unit personnel files, payroll management, staffing coordination, human resource compliance, internal controls, and other functions designated by unit administrator.

The successful applicant will maintain effective working relationships with faculty, staff, and students, handle confidential and sensitive information, use software applications as they apply to the position, and be skilled in policy and procedures, work within short deadlines, and multitask in a team environment.

Working Environment

  • Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulation of a computer mouse (75%); frequently required to stand for varying lengths of time and walk moderate distances to perform work (25%.)
  • Regular activities require the ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
  • Calculator, telephone, computer (monitor, keyboard, and mouse,) printer, fax, and copier.
  • This position receives regular review of objectives by the department administrator.

    Background Check Statement

    ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

    Minimum Qualifications

    Bachelor's degree in a field appropriate to the area of assignment AND two (2) years of related experience; OR, Any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.

    Department Statement

    The Ira A. Fulton Schools of Engineering is the largest producer of engineering and technical talent in the nation and seeks to deliver a world-class learning experience for our students and to advance research and innovation - all at scale. We value and emphasize inherently interdisciplinary endeavors that leverage the breadth and depth of expertise among our outstanding faculty, and have built a unique place for large-scale innovation characterized by foundational excellence and translational impacts. We are an engineering school on the rise at the most innovative university in the country and in the heart of the nation's fifth largest metropolitan area. The scale of our faculty research interests and interdisciplinary mindset, combined with more than 48 graduate degree programs and 25 undergraduate degree programs, provide the foundation for knowledge generation and collaborative opportunities to advance new ideas.

    The Fulton Schools of Engineering, located across ASU's Tempe and Polytechnic campuses, is comprised of seven schools based on academic programs and research areas. Fulton Engineering has a nationally recognized faculty that conducts research, instructs and mentors students, provides service to engineering, computing and technology professions and creates lasting impacts across local and global communities.

    The Fulton Schools of Engineering follows a framework of values designed to distinguish our practice and guide daily decisions in our academic, research, corporate engagement and entrepreneurial endeavors. These values influence how we recognize, reward and communicate our achievements. At the Fulton Schools of Engineering, we:
    • Cultivate excellence.
    • Deliver innovation that matters.
    • Encourage bold thinking.
    • Foster a community of learning and collaboration.
    • Build a foundation for all to be successful.Working at ASU has outstanding benefits that include: health, dental and vision insurance plans; ASU/UA/NAU tuition reduction for the employee and qualified family members; life insurance and disability programs; sick leave and holidays; state and optional retirement plans; access to ASU recreation and cultural activities, and more. To estimate the value of your total compensation, please visit https://cfo.asu.edu/compensation-estimator.

      Desired Qualifications

      • Demonstrated knowledge of all applicable federal, state, and regulatory requirements, laws, and standards.
      • Demonstrated knowledge of basic human resource practices, regulations, and standards.
      • Experience in customer service experience.
      • Experience with planning, analyzing, and establishing priorities.
      • Experience in establishing and maintaining effective working relationships.
      • Evidence of effective communication to perform essential duties.
      • Experience in developing and maintaining cooperative working relationships within and across organizational areas.
      • Experience in leading by example in communicating, participating, and encouraging support of the institution's sustainability programs.
      • Experience working effectively and collaboratively with faculty and staff.

        ASU Statement

        Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

        ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

        Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

        Notice of Availability of the ASU Annual Security and Fire Safety Report
        In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

        Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

        Essential Duties

        • Performs all activities associated with Department Time Administrator to ensure accurate and timely recording of exceptions and positive time for human resource staff members.
        • Tracks ACA trending reports and communicates the information on allowed future average hours to employees and supervisors appropriately.
        • Posts student job openings and processes student hires utilizing BrassRing.
        • Processes personnel transactions including hires and terminations, salary increases, change in category, promotions, etc., and stores in appropriate digital storage locations supporting documentation for these transactions.
        • Coordinates and processes personnel searches and hiring within the department and maintains personnel files consistent with University policies and practices.
        • Works closely with college administration and central OHR to coordinate departmental human resource activities to ensure adherence with college and university policies, practices, and regulations.
          • Investigates payroll discrepancies and works as a liaison between the unity and human resources to reach a solution.
          • Works closely with the unit financial administrator to review account expenditure requests and obtain expenditure approvals in accordance with established financial guidelines and policies.
          • May supervise, train, and evaluate student workers.
          • Assists with special projects, requiring problem-solving, research, and recommendation of next steps.
          • Performs other duties as assigned to ensure continual efficient operations of department to meet customer service needs.

            Fingerprint Check Statement

            This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

            Instructions to Apply

            Application deadline is 3:00PM Arizona time on the date indicated.

            Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

            Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

            ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

            Only electronic applications are accepted for this position.

            IMPORTANT NOTE: What is the meaning of "equivalent combination" in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor's degree is equal to four years of experience.

Keywords: Arizona State University, Tempe , Department HR Specialist, Human Resources , Tempe, Arizona

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