Assiatant Director Business Services

Company: Arizona State University
Location: Tempe
Posted on: September 17, 2023

Job Description:

Under the administrative direction of the Executive Director, this role oversees and manages units within the Academic Enterprise, in the Office of the University Provost.
-Job FamilyBusiness OperationsDepartment NameProvost Business OfficeFull-Time/Part-TimeFull-TimeVP CodeEXEC VP/PROVOSTScope of SearchOpenGrant Funded PositionThis is not a grant funded position and is not contingent on future grant funding.Salary Range$75,000 - $90,000 per year; DOEClose Date26-September-2023Category03

• Establishes controls for approval and various actions within functional responsibility, such as personnel actions and expenditures.
• Develops financial and administrative reports, analyzes data, and interprets information for decision-making.
• Administers personal services budget, expenditures and revenues; reviews and authorizes purchase of supplies, services, and equipment.
• Analyses and makes recommendation for staffing, capital equipment/improvement, supplies and service requirements.
• Develops recommendations for implementation of procedures for daily operations of assigned functions according to established policies; prepares and updates internal manuals.
• Establishes internal accounting controls and compliance with auditing standards.
• Represents work unit at meetings and serves as a liaison for unit's concerning requests.
• Supervises and evaluates staff, including hiring, discipline, and performance evaluation.
• Keeps informed of, interprets and applies pertinent rules, regulations, policies and procedures set forth by the university or other governing agencies; informs affected staff as changed occur.
• Represents the university at various meetings and serves on committees.
• Controls department records and inventory.Minimum QualificationsBachelor's degree in a related field AND six (6) years of administrative experience, which includes three (3) years supervisory experience; OR, Ten (10) years of progressively responsible administrative experience, which includes four (4) years of supervisory experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.Desired Qualifications
  • Demonstrated knowledge of supervision practices and techniques.
  • Demonstrated knowledge of management principles and practices.
  • Demonstrated knowledge of accounting and budgeting practices and principles.
  • Demonstrated knowledge of and experience with PC based software for spreadsheet, database, word processing and presentation applications.
  • Demonstrated knowledge of financial systems (i.e. Workday)
  • Demonstrated knowledge of university policies and procedures.
  • Experience working in higher education.
  • Experience performing financial University environment.
  • Experience in coordinating activities and establishing priorities.
  • Evidence of effective communication skills.
  • Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work.
  • Occasional bending, reaching, lifting, pushing and pulling up to 25 pounds.
  • Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
  • Ability to clearly communicate to perform essential functions.
    -Department StatementThe Office of the University Provost provides leadership to all ASU campuses and academic programs, fostering global distinction in teaching, research and services to the community. To learn more about the Office of the University Provost, go to: http://provost.asu.edu
    -ASU StatementArizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.
    
    ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
    
    Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.
    
    Notice of Availability of the ASU Annual Security and Fire Safety Report
    In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.
    
    Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.Instructions to ApplyApplication deadline is 3:00PM Arizona time on the date indicated.
    
    Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.
    
    Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.
    
    ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.
    
    Only electronic applications are accepted for this position.
    
    IMPORTANT NOTE: What is the meaning of "equivalent combination" in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor's degree is equal to four years of experience.
    
    

Keywords: Arizona State University, Tempe , Assiatant Director Business Services, Executive , Tempe, Arizona