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Document Intake (Office Assistant) - Temp Level 1

Company: Maricopa Community College District
Location: Tempe
Posted on: March 10, 2023

Job Description:

Document Intake (Office Assistant) - Temp Level 1

Job ID: 317912
Full/Part Time: Part Time

Hourly Rate

$15.00/per hour

Not Eligible for Benefits

This is a part-time, temporary position not eligible for benefits.

Work Schedule

Monday - Friday, between 8am - 5pm; some evenings and weekends may be required.

This position will be scheduled to work 25 hours per week.

Work Calendar

12 Months

Maricopa Summary

Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?

Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?

Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges!

About Us

What's Currently Happening at Maricopa

  • Many of our campuses have received grant awards through the National Science Foundation to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program).
  • Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance
  • One of the largest community college systems in the country
  • 2020 Healthy Arizona Worksites Program recipient
  • Named 19th Best Employer for Women by Forbes
  • 2019 No. 42 in Arizona's Best Employers

    Job Summary

    The part-time temporary openings within the Maricopa Processing Center (MPC) department provide a variety of clerical and administrative assistance in the processing of verification and Student Aid Report (SAR) code resolution. Includes document/file intake, data input, file management, and record documentation.

    Please read the "How To Apply" section to ensure a complete application is submitted.

    Essential Functions

    50% - Document review, scanning, and intake to include data entry and filing

    20% - File management, document flow, and record documentation

    15% - Verifies applications for accuracy and completeness to include the resolution of SAR codes

    10% - Respond to inquiries from college staff and the Financial Aid Answer Center

    5% - Performs other duties as assigned

    Minimum Qualifications

    High School Diploma/GED

    Desired Qualifications

    A. Experience working in Financial Aid office

    B. Experience with Student Information Systems (SIS), such as PeopleSoft, Common Origination & Disbursement (COD), and National Students Loan Data System (NSLDS)

    C. Demonstrated ability to work quickly and accurately on detailed records, and experience working under time constraints

    D. Experience maintaining electronic files and data entry skills

    E. Experience with standard office practices, procedures, equipment, and Microsoft Office

    F. Ability to communicate effectively in both written and verbal forms

    Special Working Conditions

    May be required to work flexible hours including evenings and weekends, depending on the needs of the department. May require prolonged periods of sitting, standing, bending, stooping, and viewing a computer monitor.

    Must be in good standing with the Department of Education as it relates to Federal Financial Aid.

    How to Apply

    Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.

    Additional materials will not be accepted after the job posting has closed.

    Missing materials or incomplete employment history will not be considered.

    Please ensure your materials clearly provide the following information.
    • Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
    • Indicate whether former or current employment is Full-Time or;
    • Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load)
    • Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.
    • Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.

      Posting Close Date

      Apply on or before Friday, January 27, 2023, to be considered.

      EEO Information

      Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

      Title IX

      Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

      The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.

      Clery Act

      The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.

      To apply, visit https://jobs.maricopa.edu/psp/MCPAHPRD/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=317912&PostingSeq=1


Keywords: Maricopa Community College District, Tempe , Document Intake (Office Assistant) - Temp Level 1, Administration, Clerical , Tempe, Arizona

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