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Project Coordinator / Admin Assistant

Company: PDS Tech Inc
Location: Tempe
Posted on: May 14, 2022

Job Description:

PDS Tech is currently seeking a PROJECT COORDINATOR / ADMIN ASSISTANT in Tempe, AZ. Work can be remote but local candidates will be preferred. Need strong attention to detail and good organizational skills JOB BRIEF The project coordinators (PC) purpose is to support and champion the success of the Facilities Design and Construction (D) team. This includes reviewing, documenting, organizing, and tracking many aspects of D projects, supporting processes, and departmental documents. The PC will work closely with internal and external groups including D leadership, Project Managers, Designers, Engineers, and Operations and Maintenance (O). Support shall be provided with an emphasis on effective communication, customer service, and a problem-solving attitude.This position also includes Administrative Assistant duties. Acts as confidential administrative aide. Provides administrative support to the manager and other departmental employees. Coordinates correspondence and reports, updates distribution lists, and provides word processing, presentation, and spreadsheet support to departmental staff. Directs, organizes, and controls project activities under the direction of the Project Management team. Includes handling scheduling, close-out, and other processes by efficiently managing forms, paperwork, and providing timely and effective communication (e-mail, telephone, etc.) to internal and external stakeholders. May function as a meeting scheduler, assures proper filing, and retrieval and retention of information. JOB RESPONSIBILITIES Assists supervisors and Project Management staff in tracking and meeting project deadlines Process the review and approval of Material Safety and Data Sheets (MSDS), submittals, Request for Information (RFI), Asbestos Survey, and SAFE applications for all Facilities D projects Manages projects folder data base, project forms, documents, and Design Review calendar, assisting in process and document updates as requested Track completion of Purchase Requisitions (PRs), Change Order Requests (COR), and Closeout documents Reviews and process Site Notices, Construction Permits, and Fire Impairments plans Attend meetings in the office and on construction sites to take notes, provide assistance, and contribute to the project team Responsible for general department administrative duties. Includes, but not limited to, open/screen/distribute department mail, manage calendars/schedule appointments, creation of weekly and biweekly reporting, creation of presentations and digital filing. Responsible for conducting requested research (using the Internet and other tools) in support of departmental projects and activities Superior oral and written communication skills (accuracy, professionalism, confidentiality, etc.) High proficiency in Microsoft Office software (Word, Excel, PowerPoint, etc.) High proficiency in PDF software application (Adobe Pro, Bluebeam Revu, etc.)All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

Keywords: PDS Tech Inc, Tempe , Project Coordinator / Admin Assistant, Administration, Clerical , Tempe, Arizona

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