Sr. Administrative Assistant - Chief Controls Office
Company: SVB Financial Group
Location: Tempe
Posted on: May 14, 2022
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Job Description:
**BE PART OF A BANK LIKE NO OTHER.**When you work with the
world's most innovative companies, you know you're making a
difference.Our clients are the game changers, leaders and investors
who fuel the global innovation economy. They're the businesses
behind the next medical breakthroughs. And the visionaries whose
new technologies could transform the way people live and work.They
come to SVB for our expertise, deep network and nearly forty years
of experience in the industries we serve, and to partner with
diverse teams of passionate, enterprising SVBers, dedicated to an
inclusive approach to helping them grow and succeed at every stage
of their business.Join us at SVB and be part of bringing our
clients' world-changing ideas to life. At SVB, we have the
opportunity to grow and collectively make an impact by supporting
the innovative clients and communities SVB serves. We pride
ourselves in having both a diverse client roster and an equally
diverse and inclusive organization. And we work diligently to
encourage all with different ways of thinking, different ways of
working, and especially those traditionally underrepresented in
technology and financial services, to apply.**Job Description**We
are a bank like no other and we are looking for a Sr.
Administrative Assistant to support the Chief Controls Office and
the Head of Risk Programs at Silicon Valley Bank. Silicon Valley
Bank is headquartered in Santa Clara, California and we work with
the world's most innovative companies. Our clients are the game
changers, leaders and investors who fuel the global innovation
economy. They're the businesses behind the next medical
breakthroughs. And the visionaries whose new technologies could
transform the way people live and work. Join the SVB team and help
bring our clients' world-changing ideas to life.**Job
Description**+ Provide administrative support to 2-3 Senior Leaders
under the Global Services Chief Controls Office+ Assist in training
new and current admins when advised by Admin manager or Division
Support Manager as needed+ Coordinate Team Events & Social
Activities (Including Splash Website, Budget Tracking and
logistics)+ Assist with extensive multi-calendar scheduling
including point person for new project & initiatives+ Assist in FTE
and contractor interview scheduling and onboarding for senior
leader level+ Compile meeting materials and minutes/note taking for
meetings and share with all channels needed+ Review's presentation
and process materials closely for accuracy+ Assist with domestic
and international travel arrangements and preparing travel
itineraries+ Process all invoices for payment, requests for
purchase orders; requisitions+ Process expense reports and manage
expense approvals including SOWs with leader's guidance+ Coordinate
team announcements and communications, including those sent on
"Be-Half Of" the leader+ Work in conjunction with other location
admins in same org in creating social events+ Organize offsites,
virtual offsites, working sessions and all day meeting logistics+
Strong project management skills and the ability to pivot quickly
and seamlessly even when given little direction+ Proactively access
needs of leader and team with little to no direction needed+
Managing project deliverables with key stakeholders across the bank
and third parties+ Work closely with Chief of Staff/ Business
Planning & Support Manager+ Manager+ Attend and maintain follow-up
on deliverables and action items from Leadership Meetings+ Assist
in building/maintaining and updating all team sites. ( ie.
SharePoint, Teams)+ Able to be a vocal contributor during process
conversations, deep-dives and working session meetings+ Collaborate
closely with other Global Service Administrative Assistants and
Division Support Manager+ Ability to communicate professionally,
confidently and promptly with SVB external and internal partners+
Approach challenges with a positive and solutions-minded
perspective+ Above and beyond attention to detail in all aspects of
what you do+ Perform successfully in high pressure situations with
strict deadlines+ Opening/sorting mail (when in office)+
Ordering/stocking office supplies (when in office) - 2021 SVB
Financial Group. All rights reserved. SVB, SVB FINANCIAL GROUP,
SILICON VALLEY BANK, MAKE NEXT HAPPEN NOW and the chevron device
are trademarks of SVB Financial Group, used under license. Silicon
Valley Bank is a member of the FDIC and the Federal Reserve System.
Silicon Valley Bank is the California bank subsidiary of SVB
Financial Group (Nasdaq: _SIVB_ ).**Equal Employment
Opportunity**Silicon Valley Bank is an equal opportunity employer
and is dedicated to expanding its commitments and investments to
create a more diverse, equitable and inclusive company culture and
innovation ecosystem. We are strongly committed to the values and
policy of equal employment opportunity across our employment
practices.Silicon Valley Bank is registered in England and Wales at
Alphabeta, 14-18 Finsbury Square, London EC2A 1BR, UK under No.
FC029579. Silicon Valley Bank is authorised and regulated by the
California Department of Business Oversight and the United States
Federal Reserve Bank; authorised by the Prudential Regulation
Authority with number 577295; and subject to regulation by the
Financial Conduct Authority and limited regulation by the
Prudential Regulation Authority. Details about the extent of our
regulation by the Prudential Regulation Authority are available
from us on request.
Keywords: SVB Financial Group, Tempe , Sr. Administrative Assistant - Chief Controls Office, Administration, Clerical , Tempe, Arizona
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