Sr. Administrative Assistant - Chief Controls Office

Company: SVB Financial Group
Location: Tempe
Posted on: May 14, 2022

Job Description:

**BE PART OF A BANK LIKE NO OTHER.**When you work with the world's most innovative companies, you know you're making a difference.Our clients are the game changers, leaders and investors who fuel the global innovation economy. They're the businesses behind the next medical breakthroughs. And the visionaries whose new technologies could transform the way people live and work.They come to SVB for our expertise, deep network and nearly forty years of experience in the industries we serve, and to partner with diverse teams of passionate, enterprising SVBers, dedicated to an inclusive approach to helping them grow and succeed at every stage of their business.Join us at SVB and be part of bringing our clients' world-changing ideas to life. At SVB, we have the opportunity to grow and collectively make an impact by supporting the innovative clients and communities SVB serves. We pride ourselves in having both a diverse client roster and an equally diverse and inclusive organization. And we work diligently to encourage all with different ways of thinking, different ways of working, and especially those traditionally underrepresented in technology and financial services, to apply.**Job Description**We are a bank like no other and we are looking for a Sr. Administrative Assistant to support the Chief Controls Office and the Head of Risk Programs at Silicon Valley Bank. Silicon Valley Bank is headquartered in Santa Clara, California and we work with the world's most innovative companies. Our clients are the game changers, leaders and investors who fuel the global innovation economy. They're the businesses behind the next medical breakthroughs. And the visionaries whose new technologies could transform the way people live and work. Join the SVB team and help bring our clients' world-changing ideas to life.**Job Description**+ Provide administrative support to 2-3 Senior Leaders under the Global Services Chief Controls Office+ Assist in training new and current admins when advised by Admin manager or Division Support Manager as needed+ Coordinate Team Events & Social Activities (Including Splash Website, Budget Tracking and logistics)+ Assist with extensive multi-calendar scheduling including point person for new project & initiatives+ Assist in FTE and contractor interview scheduling and onboarding for senior leader level+ Compile meeting materials and minutes/note taking for meetings and share with all channels needed+ Review's presentation and process materials closely for accuracy+ Assist with domestic and international travel arrangements and preparing travel itineraries+ Process all invoices for payment, requests for purchase orders; requisitions+ Process expense reports and manage expense approvals including SOWs with leader's guidance+ Coordinate team announcements and communications, including those sent on "Be-Half Of" the leader+ Work in conjunction with other location admins in same org in creating social events+ Organize offsites, virtual offsites, working sessions and all day meeting logistics+ Strong project management skills and the ability to pivot quickly and seamlessly even when given little direction+ Proactively access needs of leader and team with little to no direction needed+ Managing project deliverables with key stakeholders across the bank and third parties+ Work closely with Chief of Staff/ Business Planning & Support Manager+ Manager+ Attend and maintain follow-up on deliverables and action items from Leadership Meetings+ Assist in building/maintaining and updating all team sites. ( ie. SharePoint, Teams)+ Able to be a vocal contributor during process conversations, deep-dives and working session meetings+ Collaborate closely with other Global Service Administrative Assistants and Division Support Manager+ Ability to communicate professionally, confidently and promptly with SVB external and internal partners+ Approach challenges with a positive and solutions-minded perspective+ Above and beyond attention to detail in all aspects of what you do+ Perform successfully in high pressure situations with strict deadlines+ Opening/sorting mail (when in office)+ Ordering/stocking office supplies (when in office) - 2021 SVB Financial Group. All rights reserved. SVB, SVB FINANCIAL GROUP, SILICON VALLEY BANK, MAKE NEXT HAPPEN NOW and the chevron device are trademarks of SVB Financial Group, used under license. Silicon Valley Bank is a member of the FDIC and the Federal Reserve System. Silicon Valley Bank is the California bank subsidiary of SVB Financial Group (Nasdaq: _SIVB_ ).**Equal Employment Opportunity**Silicon Valley Bank is an equal opportunity employer and is dedicated to expanding its commitments and investments to create a more diverse, equitable and inclusive company culture and innovation ecosystem. We are strongly committed to the values and policy of equal employment opportunity across our employment practices.Silicon Valley Bank is registered in England and Wales at Alphabeta, 14-18 Finsbury Square, London EC2A 1BR, UK under No. FC029579. Silicon Valley Bank is authorised and regulated by the California Department of Business Oversight and the United States Federal Reserve Bank; authorised by the Prudential Regulation Authority with number 577295; and subject to regulation by the Financial Conduct Authority and limited regulation by the Prudential Regulation Authority. Details about the extent of our regulation by the Prudential Regulation Authority are available from us on request.

Keywords: SVB Financial Group, Tempe , Sr. Administrative Assistant - Chief Controls Office, Administration, Clerical , Tempe, Arizona