Assistant, Administrative-I
Company: Simon Properties
Location: Tempe
Posted on: May 13, 2022
Job Description:
Job Location:
Arizona Mills
PRIMARY PURPOSE:
This position serves as the support to the mall management staff by
providing office needs as determined and assigned by the Office
Administrator.
PRINCIPAL RESPONSIBILITIES:
The successful candidate's responsibilities will include, but not
be limited to:
- Support the property's financial cycle as relates to Accounts
Payable and Accounts Receivable, procurement card, petty cash,
property budget, CTI, contract preparation, bank reconciliation no
longer required, performed by HO and gift cards, promotional and
media funds
- Assist with administration of marketing events, promotions,
sponsorships, Kidgits Program, collateral management, and proof of
performance
- Coordinate and assist with short term leasing agreements,
tracking and reviewing milestones of lease agreements and updating
as needed in SLIM or One World. Assist with obtaining and
processing monthly rent, tenant sales, and overage rent
- Assist with general office administrative tasks such as
ordering and maintaining inventory of office supplies and
equipment, preparation of customer complaint responses, keep
vehicle titles and auto insurance current, draft documents and
reports for management, provide updates of Company Policies and
Procedures and Human Resources administration as needed
- Provide general administrative support and projects as
directed
MINIMUM QUALIFICATIONS:
- High school diploma or equivalent. Some college or professional
school preferred
- 2-4 years administrative office experience in a fast paced
environment
- Knowledge of administrative and clerical procedures, customer
service principles and practices
- Aptitude for understanding financial reports and extracting
information
- Strong working knowledge of various computer software such as
Microsoft Office, JD Edwards, OneWorld, and Web based input
software
- Effective verbal and written communication
- Strong organizational and interpersonal skills with attention
to detail
- Ability to prioritize, coordinate, multi-task and demonstrate
initiative
Keywords: Simon Properties, Tempe , Assistant, Administrative-I, Administration, Clerical , Tempe, Arizona
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