OFFICE COORDINATOR

Company: Arizona State University
Location: Tempe
Posted on: May 12, 2022

Job Description:

Office Coordinator


Arizona State University
Department: Dept Animal Care Technologies
Campus: Tempe
Req ID# 78938BR



Job Description

The Department of Animal Care and Technologies (DACT) is looking for a Coordinator to work directly under the Coordinator Sr. The position will aid in the planning, organization, and coordination of business operations functions in accordance with established goals, priorities, time constraints, and funding constraints, as well as other specifications. Basic budgeting, accounting, data management, and other functions designated by the unit administrator are among these. This position is designed to cover a wide range of duties, including administration, with a focus on financial operations. The ideal candidate will be a self starter with an efficient work methodology, excellent communication skills, productive work qualities, the ability to coordinate multiple tasks autonomously, and sound decision-making abilities.


Full-Time/Part-Time
Full-Time

Salary Range
$35,308 - $48,700 per year; DOE


Close Date
19-May-2022

Essential Duties


Generates journal entries, payment vouchers, and purchase orders.
Generates end-of-month financial statement for the department director's approval and review.
Reconciles departmental expenses and revenues to the general ledger.
Serves as a liaison with the university procurement department and assists in coordinating departmental purchasing activities.
Assists with managing departmental Purchasing Card program and reconciles all purchases to statements.
Verifies billing statements and prepares for authorization; checks for completeness and compliance.
Gathers backup documentation, completes data entry, obtains approvals, and submits payment documents for all submitted reimbursement requests and invoices using a computer-based program.
Places orders via web-based systems, phone, and email to on-campus and off-campus vendors.
Reviews reports for errors or inconsistencies; investigates and corrects problems.


Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND three (3) years of related experience; OR, Any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.


Desired Qualifications

Experience in accounts payable processing
Experience in large volume payment processing and resolving problems with customers/vendors.
Experience in maintaining, balancing, and reconciling accounting and financial records.
Evidence of effective communication skills.
Demonstrated knowledge of accounting and bookkeeping practices and principles.
Experience in preparing detailed reports on a timely basis.
Experience with Workday, SharePoint, and Dropbox.
Experience with the Microsoft Office Software Suite (Word, Excel, Outlook, PowerPoint, OneNote), as well as utilizing web resources to retrieve or send information to other entities in a variety of formats.


Working Environment

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work
Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds
Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts
Ability to clearly communicate to perform essential functions


Department Statement

For the seventh year in a row, ASU has been named the most innovative school in the nation, recognizing the university's culture of groundbreaking research and partnerships, as well as its commitment to helping students thrive in college and beyond. U.S. News and World Report has named ASU as the most innovative university all seven years the category has existed.

ASU Knowledge Enterprise advances research, innovation, strategic partnerships, entrepreneurship, and international development. Our success arises from solutions-focused, interdisciplinary research; an entrepreneurial approach that is embedded in every school and department; and a commitment to transform society in a positive way. http://research.asu.edu/

ASU is committed to the ethical and humane treatment of animals in advancing research that benefits humans, animals, and the environment. ASU's Animal Care and Use Program provides animal housing, husbandry, and veterinary care; trains researchers on safe and ethical procedures; and ensures compliance with federal, state, and university regulations. The Department of Animal Care and Technologies (DACT) provides exemplary care to all animals housed on campus and technical support to all investigators and instructors who use animals to advance education and knowledge. Learn more about ASU's commitment to animal care at https://researchintegrity.asu.edu/animals


ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.


Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.


Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.


Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of "equivalent combination" in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor's degree is equal to four years of experience.

To apply, please go to www.asu.edu/asujobs/ (See Req ID# 78938BR), or go directly to: https://sjobs.brassring.com/TGnewUI/Search/Home/Home?partnerid=25620&siteid=5494#jobDetails=4528223_5494

Keywords: Arizona State University, Tempe , OFFICE COORDINATOR, Administration, Clerical , Tempe, Arizona