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Coordinator, Office Operations, HQ

Company: Carvana
Location: Tempe
Posted on: January 16, 2022

Job Description:

Coordinator, Office Operations, HQ, Property Operations

About Carvana
If you like disrupting the norm and are looking to join a company revolutionizing an industry then you will LOVE what Carvana has done for the car buying experience. Buying a car the old fashioned way sucks and we are working hard to make it NOT suck. I mean, have you seen our vending machine?!

We are looking for people who are excited to thrive in an environment of impactful change. Team spirit is evident at Carvana and every day we let our passions and creativity foster innovation. We take big swings, set ambitious goals, and challenge each other to make data- and process-driven decisions in everything we do. Here are a few of our stories! We've been changing the game since 2013, and we're not taking our foot off the gas now. Want more of the story? Check out our background here.

About the team and position
Carvana is looking for an enthusiastic, supremely organized, and welcoming individual to join our team as the Office Operations Coordinator. The Office Operations Coordinator will be responsible for handling the front office day-to-day operations while also providing administrative support to various departments within the organization.

With visibility at the front of the office, you will play a key role in making a lasting impression to all of our employees, interviewees, and other visitors. You will be the bright and smiling face people look forward to seeing each day! Most importantly, you will see your assistance have an immediate, tangible impact every day in a well-funded and rapidly growing company.

What you'll be doing
Maintain the flow of the reception space, making certain to be aware of the scheduled arrival of guests, vendors, and interviewees--- and making them feel welcome when they get here.
Maintain an organized and clean front desk work space. Growing up, you probably had the most organized, cleanest desk in school. After all, you can never have too many colored post-it notes.
Assist in managing and maintaining the office supply inventories by checking stock to determine inventory level, placing and expediting orders for supplies.
Support front office which includes answering incoming calls, accepting and delivering packages and mail, providing access badges to vendors and guests.
Provide daily office communication with updates to our employees on parking, food trucks, and other perks that keep them productive.
Support the execution of fun and creative events for our HQ's.
Assist in providing a clean, beautiful and harmonious work environment by escalating and communicating any major facility/people concerns directly to the Property Operations team or any other necessary department.
Participate in project work as required
Perform other duties as a collaborative team member of a dynamic, cross-functional startup team, as needed.
Assist the Response Team by ensuring all employees take their temperature when coming into the office as well as confirming that they are COVID symptom free.

***Please note that this is an in-office position and would require someone to be local to Arizona and the Phoenix area. Remote work is not available.***

What you should have
1-3 years experience in an office ops setting or related role
A high school diploma, Bachelor's degree preferred.
Preferably have experience using Microsoft Outlook and Google Suite, but not required.

It would be great if you also had
Experience with Jira
You enjoy keeping things neat and organized, all while remaining upbeat and positive.
You have enthusiasm and energy to contribute, and thrive in a rapidly growing start-up atmosphere where roles continually adapt as the company evolves.
You are not afraid to approach any level of employee, even if they have a 'C' in front of their title!
You probably haven't stopped smiling while you were reading this job description (at least we hope not)--- you basically feel like Buddy the Elf. Smiling is YOUR favorite.

What we'll offer in return
Full-Time Hourly Position
Medical, Dental, and Vision benefits.
401K with company match.
A multitude of perks including student loan payments, discounts on vehicles, benefits for your pets, and much more.
A great wellness program to keep you healthy and happy both physically and mentally.
Access to opportunities to expand your skill set and share your knowledge with others across the organization.
A company culture of promotions from within, with a start-up atmosphere allowing for varied and rapid career development.
A seat in one of the fastest-growing companies in the country.

Other requirements
To be able to do your job at Carvana, there are some basic requirements we want to share with you.
Must be able to read, write, speak, and understand English.
Of course, we'll make any reasonable accommodations for those with disabilities to perform the essential functions of their jobs.

Legal stuff
Hiring is contingent on passing a complete background check. This role is not eligible for visa sponsorship.

Carvana is an equal employment opportunity employer. All applicants receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, marital status, national origin, age, mental or physical disability, protected veteran status, or genetic information, or any other basis protected by applicable law. Carvana also prohibits harassment of applicants or employees based on any of these protected categories.

Please note this job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Keywords: Carvana, Tempe , Coordinator, Office Operations, HQ, Administration, Clerical , Tempe, Arizona

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