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Administrative Assistant in VERY Busy, Fast Paced Office

Company: Keller Williams Realty Phoenix
Location: Tempe
Posted on: November 22, 2021

Job Description:

About the Position:
The Executive Assistant will support the Director of Operations in every aspect of our real estate and property management business. We are looking for a candidate who is extremely detail oriented with a passion for perfectionism. Great verbal and written communication skills are a must. This position supports a fast-paced, highly collaborative group.
Job Responsibilities Include:

  • Answers incoming calls and prioritizes issues to be handled.
  • Prepares required real estate documents for client signatures and completion.
  • Reviews contracts and follows compliance procedures and guidelines.
  • Maintains status calendar of important contract deadlines.
  • Coordinates projects and follows up to ensure satisfactory completion and expectations exceeded.
  • Conducts daily/weekly follow-up with 3rd party service providers.
  • Communicates with clients, answers questions and educates as necessary.
  • Conducts daily written and verbal communication with all parties involved in a transaction.
  • Builds, implements, and manages systems for better efficiency within the role.
  • Uses internal communication systems to keep agents informed at all times.
  • Ensures all post-closing funding and file compliance items are completed and accurate.
  • Maintains database and updates client files on any changes to any contact info.
  • Maintains a spreadsheet with projections and closings. Required skills, education and experience:
    • Ability to work in a very fast-paced environment and under strict deadlines.
    • Strong typing & computer skills (including Microsoft Word).
    • Ability to multitask and prioritize tasks according to importance.
    • Self-starter with strong initiative.
    • STRONG attention to detail.
    • Get it done attitude.
    • Strong verbal and communication skills.
    • Data Entry skills.
    • May require some after-hour responses to clients.
    • Real Estate contract knowledge is a HUGE plus. Compensation + Benefits Package:
      • Generous Salary + Bonuses for an Awesome Job + Commissions
      • Full Benefits Package (Health Insurance, 401(k) , Dental, Life, Etc.) Available
      • This position has room for advancement within our organization. About Us:
        We are an entrepreneurial bunch with multiple businesses (real estate sales, property management, handyman, insurance broker) and are looking to double down in 2021 and grow these businesses like they have never been grown before! We are a tight knit, entrepreneurial, success oriented team with a passion for delivering the highest levels of service possible and making their client's real estate dreams a reality.

Keywords: Keller Williams Realty Phoenix, Tempe , Administrative Assistant in VERY Busy, Fast Paced Office, Administration, Clerical , Tempe, Arizona

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