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Administrative Assistant

Company: Mach 1 Global
Location: Tempe
Posted on: April 8, 2021

Job Description:

MACH 1 GLOBAL SERVICES based in Tempe, Arizona, is recognized for quality of services in international air and ocean freight, ground transportation, warehousing, logistics consulting and US Customs Brokerage. Mach 1 is a global company with offices in the USA, Mexico, China, India, Indonesia and the UAE. We have been consistently named a Top 50 Privately Held Company in Arizona and Fastest Growing Company in Arizona over the last decade. We are currently seeking a full time Administrative Assistant to work under out VP of Administration in our Tempe, Arizona office. Seeking applicants who are self-starters and is able to take initiative to support other company executives, Human Resources, Sales, and Operations. Individual should be a multi-tasker, with the ability to prioritize tasks and change them quickly. We seek a candidate who takes pride in their work, displays resourcefulness, professionalism, is eager to assume responsibility and can work well in a demanding and fast paced environment. Responsibilities to include, but are not limited to:

  • Provide back-up administrative support to other executives, as required.
  • Provide compliance support activities for cargo claims, TSA, safety training, and a variety of other areas as needed.
  • Contributes to team effort by accomplishing related results as needed.
  • Other activities include tracking company equipment - trucks, trailers, and forklifts. Job Requirements: Skills and Qualifications:
    • Must have the ability to work within a fast-paced environment of frequent interruptions and conflicting priorities.
    • Experience handling multiple responsibilities simultaneously mixing long term projects with the urgency of immediate demands.
    • Must be able to interact successfully with internal teams and external entities professionally using diplomacy and discretion.
    • Ability to provide rapid, accurate response to confidential/sensitive requests and to routinely handle confidential information.
    • Able to observe strict confidentiality in all aspects of services provided to the executives.
    • Must be a self-starter and have the ability to show initiative/anticipate work that needs to be completed, learn new concepts/processes, and improve current processes.
    • Ability to work independently with little or no direction.
    • Excellent time management skills, strong attention to detail, and ability to learn quickly.
    • Strong entrepreneurial drive, work ethic and communication skills.
    • Demonstrate excellent interpersonal, oral, and written communication skills.
    • Must be flexible, responsive and resourceful.
    • 4 years' experience in an administrative position, with experience preferred in corporate environment.
    • Skills with Microsoft Office applications with a particular emphasis on Outlook, PowerPoint, and Excel. Mach 1 is an equal opportunity and affirmative action employer. Visit us on the web: .

Keywords: Mach 1 Global, Tempe , Administrative Assistant, Administration, Clerical , Tempe, Arizona

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