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Company: Arizona State University
Location: Tempe
Posted on: May 14, 2022

Job Description:

Business Operations Manager

Arizona State University

Career & Prof Development Services

Campus: Tempe


Job Description

Under the direct supervision of the Executive Director of Career & Professional Development Services and Deputy Vice President, the Business Operations Manager (BOM) manages the planning, organizing and coordinating of the business operations and fiscal functions of Career & Professional Development Services in accordance with established goals, priorities, time limitations, funding limitations and other specifications, and coordinates all aspects of the human resources functions related to the department.

These functions include all budgeting and forecasting, accounting, human resources, strategic planning, inventory control, internal procedures and other functions designated by the Executive Director and Deputy Vice President. The BOM will oversee all aspects of multiple and varied accounts in a One University Model and work closely with directors across the department's Core Units. The BOM may supervise one to two full-time professional staff and student employees as part of the Career Peer Student Employment Program.

Salary Range

$57,500 - $59,500 per year; DOE

Close Date


Essential Duties

--- Manages the daily business, fiscal and human resources operations for the unit.

--- Responsible for unit budget development, system entry, monitoring, budget projections and analyses, variance reporting, forecasting and year-end budget close. Makes recommendations on budget revisions.

--- Monitors and processes a variety of account expenditures and assists with maintaining and reconciling detailed budgets for multiple and various accounts.

--- Maintains revenue collections, invoices internal departments and external vendors; follows-up on outstanding invoices and processes refunds.

--- Responds to internal and external audit requests and gathers documentation as needed; including but not limited to verification of approval levels, salary for all employees, and written internal reconciliation process.

--- Performs PCard, Payroll and Accounts reconciliations.

--- Purchases supplies, services, and equipment with use of PCard and other purchasing documents in accordance with established procurement and financial policies.

--- Advises on vendor contracting and procurement policies and procedures.

--- Prepares multiple and varied departmental and financial reports.

--- Coordinates and processes staff and student recruitments, staff promotions and student pay rate change processes, termination processes, and maintains personnel files consistent with University policies and practices.

--- Oversees staff onboarding and training updates and monitors for completed training schedules/required certifications.

--- Investigates Bi-Weekly payroll discrepancies and works as a liaison between the unit and human resources to reach a solution.

--- Performs all activities associated with Department Time Administrator to ensure accurate and timely recording of exception and positive time for human resource staff members. Manages, utilizes and monitors the Time Attendance System for the department.

--- Requests, updates and monitors Federal Work Study awards for 50+ Student Staff.

--- Provides training and tax information to onboarding student staff before their start date.

--- Provides coordination and approval for a large volume of travel requests and expense reports within a specific timeframe.

--- Works independently, and as part of a team, by exercising professional judgment to serve as a knowledgeable and helpful resource in respect to ASU and Educational Outreach and Student Services (EOSS) policies and procedures and to ensure accurate and ethical output and processing.

--- Works closely with EOSS business administration and central Office of Human Resource Benefits offices.

--- Assists with overseeing space utilization, building repair and maintenance; coordinates renovation/remodeling projects.

Work Schedule: Monday - Friday, 8:00 am - 5:00 pm, with occasional evenings and weekends required. Job location is primarily at the Tempe location; however, the incumbent may occasionally be required to travel to other ASU locations to perform work.

Minimum Qualifications

Bachelor's degree in a related field and six (6) years of directly related administrative experience which includes three (3) years of supervisory experience; OR, Ten (10) years of directly related administrative experience which includes three (3) years of supervisory experience; OR, Any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

Experience managing business and financial functions within a University setting.
Demonstrated knowledge of ASU's business, finance, and human resources policies and procedures.
Demonstrated knowledge of accounting and budgeting practices and principles.
Demonstrated knowledge of state and federal laws pertaining to budgeting and accounting practices.
Demonstrated knowledge of management principles and practices.
Demonstrated knowledge of supervision practices and techniques.
Experience in coordinating projects and establishing priorities.
Evidence of effective communication skills.

Working Environment

Communicates effectively both orally and in writing
Professionally represents department/division
Uses technology effectively - including inputting, reviewing and retrieving information
Works collaboratively across various departments and campuses within the University
Ability to lift 50 lbs.

Department Statement

The Business Operations Manager is part of a one Career and Professional Development Services team model that provides a variety of career advisement services to a diverse student and alumni population and through every step of the career & professional development process. Career and Professional Development Services serves ASU students and alumni through engagement opportunities tailored to their unique talents, experiences, academic preparation and professional goals. Our focus is to ensure Career Readiness as defined by the National Association of Colleges & Employers: Career Readiness is the attainment and demonstration of requisite competencies that broadly prepare

college graduates for a successful transition into the workplace. We help them succeed at every step of their career development process from learning about majors and career options, to finding an internship or first job out of college. We offer professional career advice and are a valuable resource for job outlook, salary and employment trend information. Our office works through a career development model focused on career interests. This Career Interest Community model allows students to break out of the confines of viewing career opportunities based solely on college majors and opens the door to a larger variety of post-graduation options. This model influences our career & professional development curriculum as well as our engagement with employers.

Career and Professional Development Services provides commensurate programs, services, and resources at all four Phoenix area locations, as well as ASU Online. Staff work collaboratively with CPDS leadership and staff at each location, and as part of the Educational Outreach and Student Services (EOSS) Vice Presidential area. EOSS provides the ASU student community with support services, involvement opportunities and a rich Sun Devil experience to assist students in achieving their personal and academic goals. Members of the ASU community aspire to live the Sun Devil Way, creating and sustaining a community that exemplifies achievement, engagement and responsibility.

ASU offers a tuition discount for the employee, their spouse and dependents, and a competitive benefits package including paid vacation and holidays, health insurance and more. For more benefits information, please visit http://cfo.asu.edu/hrbenefitsenrollment

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of "equivalent combination" in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor's degree is equal to four years of experience.

To apply please go to www.asu.edu/asujobs/ see Req Id# 79115BR

Keywords: Arizona State University, Tempe , BUSINESS OPERATIONS MANAGER, Accounting, Auditing , Tempe, Arizona

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